Office Manager - Unlimited Growth Potential

Duties include the following:

Executive Administration:

• Travel Coordination: Booking flights and accommodations for the executive team, particularly the CEO and Board.
• Event Logistics: Ordering promotional items, booking tickets, organizing conference booths, and coordinating additional requirements like posters and AV.
• Document Management: Printing and binding Board packs.

General Administration:

• Calendar Management: Monitoring management calendars for meetings requiring catering, setup, or follow-ups.
• Board Meetings: Ordering catering and managing Board packs for monthly meetings.
• Email Management: Handling various email accounts:
  • Admin: Checking for ASX announcements, invoices, supplier correspondence, and shareholder requests.
  • Accounts: Filing emails, attaching POs, and monitoring exploration emails.
• ASX Announcements: Distributing announcements via Mailchimp and to the team.
• Team Support: Managing expense claims, credit card reconciliations, and meeting management.
• Office Management: Formatting documents, managing reception, meeting rooms, and office supplies.
• Event Planning: Organizing team functions and morning teas.

Website / Social Media:

• Content Management: Uploading reports, research, and presentations to the website.
• Social Media Updates: Posting announcements and articles on LinkedIn, Twitter, and Facebook.

Supply Chain:

• Purchase Order Management: Raising and maintaining purchase orders, processing supplies, and managing receipts.
• Invoice Management: Receipting invoices against purchase orders and updating open POs for corporate and exploration teams.

Accounts:

• Credit Card Management: Reconciling and coding credit card statements for specific team members.
• Payment Runs: Checking bank details and circulating the end-of-month timetable to the team.