Office Manager/Personal Assistant to Legal Director - Room for Advancement

Gayler Cleland Solicitors is a Cairns based Legal Services Practice.

Founded in 1979, it has been providing general legal services to the good people of Cairns, Far North Queensland, and further afield, for over four decades.

Established long standing, loyal and valued client base.

This is an opportunity for you to grow with us and develop your career.

ABOUT YOUR ROLE:

We are seeking a highly organised and proactive Office Manager/Personal Assistant to support the Principal. The ideal candidate will have a strong background in legal secretarial duties, bookkeeping, and IT. This role requires exceptional multitasking abilities, attention to detail, and the ability to work independently in a fast-paced environment.

ABOUT YOU:

Administrative Support

• Manage the Principal's calendar and appointments.
• Prepare, edit, and format legal documents and correspondence.

Office Management

• Oversee the day-to-day operations of the office.
• Maintain office supplies and equipment, ensuring everything is well-stocked and operational.
• Coordinate office maintenance and liaise with vendors and service providers.

Bookkeeping

• Bookkeeping tasks, including invoicing, expense reports, and financial record-keeping.
• Monitor and reconcile accounts, ensuring accuracy and compliance with company policies.
• Manage and ensure compliance with legal trust accounts, including tracking and reporting on client funds held in trust, and conducting regular reconciliations.

IT Support

• Provide basic IT support, including troubleshooting hardware and software issues.
• Coordinate with external IT service providers as needed.

Requirements

• Proven experience as an Office Manager, Personal Assistant, or Legal Secretary.
• Strong knowledge of legal terminology, documentation, and procedures.
• Proficiency in bookkeeping and financial management.
• Solid IT skills, including familiarity with office software and basic troubleshooting.
• Exceptional organisational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• A proactive and resourceful approach to problem-solving.

Preferred Qualifications

• Experience in a legal firm or corporate legal department.
• Knowledge of LEAP Legal, Xero and Microsoft Office Suite.

How to Apply:

If you are a motivated and detail-oriented professional looking to contribute to a thriving legal team, we would love to hear from you. Please forward your cover letter and resume by 14 June 2024.