Office/Facilities Admin - Innovative Company

About us

National Jet Express acts as a critical link in the energy and resources sector, providing fly-in/fly-out (FIFO) services in support of mining, oil, and gas projects throughout Australia. We provide flexible, bespoke charter flights with a full range of service options to Australia’s city centers and regional destinations. We have been investing in the future of FIFO by progressively renewing our fleet with modern aircraft that provide greater flexibility of rosters, suitability for regional aerodromes, increased reliability, and low carbon emissions.

About the role

Reporting to the Managing Director, you will be responsible for facilities management, office support and administration of our Head Office in Perth. This is a full-time position. Some of the duties of this role include:

• Point of contact for facilities maintenance of both the office and terminal buildings including liaising with the appropriate manager for execution of the tasks. 
• Manage the upkeep of equipment and supplies to meet health and safety standards
• Inspect buildings’ structures to determine the need for repairs or renovations and handle service contracts 
• Review utilities consumption and strive to minimize costs
• Control activities like parking space allocation, waste disposal, building security etc.
• Keep financial and non-financial records
• Manage bookings for Meeting and Training Rooms. 
• Provide administration support to the Senior Management team as required. 
• Record and transcribe Management Meeting minutes.
• Drafting, publishing, and management of content on all bases Staff Communication. 
• Carryout daily postal service requirements including: Property Mailbox check. Internal Mail distribution from Stores, Post Office external mail Pickup/Drop offs
• Maintaining acceptable stationery levels & boardroom/lunchroom supplies 
• Maintaining an accurate record and Master key register for all base keys.
• Coordinating of Perth’s Off-Site Archiving and database storage review

About you

To be considered for this position with National Jet Express, we require the below as mandatory pre-requisites:

• At least 5 years’ experience in a facilities management role. 
• Ability to maintain an Aviation Security Identification Card (ASIC).
• Maintain high level of confidentiality.
• Strong interpersonal skills in order to build strong rapport with clients and colleagues. 
• Proven ability to work effectively in a complex working environment, whilst confidently communicating with people at all levels. 
• High level of organisational and time management & administration skills with a competency to multi-task.
• A self-starter who is confident working autonomously. 
• Intermediate to advance computer skills, particularly in Outlook, Word, Excel and PowerPoint.
• Experience in the use of SharePoint advantageous. 

What we can offer you

• REX Group Staff Travel Benefits
• As a part of the REX group of companies, staff discounts and privileges apply, including Health Clubs and Hotels.  
• A company that values every employee offering professional growth

How to apply

If you are interested in this position, please apply with an updated resume outlining your experience relevant to the role. Our recruitment team will review applications, and should you be shortlisted, we will contact you.