Patient Theatre Bookings Officer

Your role at St John of God Subiaco Hospital

St John of God Subiaco Hospital is seeking a highly organised and competent Patient Theatre Bookings Officer to join our Patient Services Admission team on a full-time basis.

In this role, you will support a high performing admissions service, by being the first line of support to team members in ensuring the overall integrity, accuracy and timeliness of all patient admissions and theatre bookings, while providing a personalised admissions service.

The Position:

• Undertakes validation and quality control of all theatre bookings and liaise with theatre regarding theatre lists.

• Coordinate theatre bookings and related activities.

• Prints and distributes daily theatre lists and reports as required.

• Process surgical bookings in Webpas from theatre lists received via doctors’ rooms.

• Follow up missing consents day prior to admission.

• Monitor “inbox” and file theatre lists accordingly.

• Facilitate all aspects of bookings cancellations and rescheduling and inform preadmissions clerical team.

• Assist with conducting routine quality audits.

• Liaise with patients, doctor’s rooms and other key stakeholders.

• Act as a role model, facilitating a spirit of teamwork and collegial support, ensuring a high level of patient centricity.

• Support team members, sharing knowledge in an open and supportive manner for the benefit and knowledge development of all members of the team.

You will bring a strong understanding of theatre procedures along with experience in admissions or administration. Your well‑developed communication and interpersonal skills will enable you to deliver exceptional customer service, supported by excellent attention to detail and accuracy in data entry.

To succeed in this role, you will have solid organisational and planning abilities, confidently managing priorities in a fast‑paced environment. Strong computer skills, including proficiency in MS Office and webPAS, along with a general understanding of document management, will support your day‑to‑day effectiveness.

Above all, patients will be at the core of everything you do committing to and supporting our Mission and Values.

We can offer you

• Salary: $74,627 to $78,011 per annum plus 12% superannuation

• A permanent full-time position

• Salary packaging up to $18,550 on a range of benefits such as mortgage, rent, meal entertainment, holiday accommodation or other everyday living expenses as well as options to salary package benefits above the FBT cap on items such as:

  • Novated leasing 

  • work related expenses

  • self-education and

  • additional superannuation

• A healthy work-life balance through flexible work options, additional purchased leave & well-being programs

• Employee discount on St John of God Hospital & Medical Services and Private Health Insurance

• Employee support through our dedicated free Employee Assistance Program (EAP)

• Innovative Professional Development opportunities

• Green travel allowance – if you walk, car pool or use public transport you could be eligible for up to $1,500 per year

• Access to fitness and wellbeing benefits through Fitness Passport

• 14 weeks Paid Parental Leave (WA)

For enquiries contact Elaine Macey, Coordinator Patient Bookings on 9382 6211

Position may be filled before closing date if a suitable candidate is identified

Please note: If suitable candidates are identified, shortlisting and interviews may begin before the advertisement closes.

At St John of God Health Care, we celebrate diversity and warmly welcome applications from people of all backgrounds.

Our commitment is to create a safe and nurturing environment for all children and vulnerable individuals in our care and proactively take steps to protect them from abuse, ensuring their safety and well-being.

Our inclusive culture fosters an environment that is respectful and secure, welcoming and accessible, and unified through our diverse community.