Personal Assistant

As Personal Assistant, you will provide high-quality administrative support to the Chief Operating Office, helping to coordinate day-to-day activities and ensure the efficient operation of the team. Based at our Flinders Gate office in Melbourne, you will play a key role in supporting diary management, communications, reporting, records management, procurement, accounts and invoices, travel arrangements, logistics and purchasing.  

Working closely with the nominated General Managers and the Executive Assistant to the Chief Operating Officer, you will provide seamless support across the broader Chief Operating Office, while assisting with a range of administrative and ad hoc activities that contribute to the smooth running of the function. 

• Provide high-quality administrative support to the nominated General Managers and wider Chief Operating Office, helping coordinate day-to-day activities and priorities.


• Manage calendars, scheduling and communications, ensuring meetings and key activities are effectively coordinated.


• Prepare correspondence, presentations, reports and other documentation to support internal and external stakeholders.


• Maintain records, procurement and financial administration, including expenses, invoices and purchase requisitions. 


• Coordinate travel, accommodation and logistics arrangements, and support the delivery of internal and external meetings and events.


• Support the Executive Assistant to the Chief Operating Officer and contribute to continuous improvement of administrative processes and ways of working. 

• Competitive salary and benefits, including salary continuance and salary sacrifice options


• Flexible work arrangements and generous leave, including 18 weeks paid parental leave


• Career development through technical, leadership and emerging talent programs


• Opportunities to work on some of Australia's most iconic projects


• A diverse and inclusive culture where everyone feels they belong


• Wellbeing support and benefits designed to help you thrive 

We know infrastructure is about people - our customers, our employees and the communities we work in every day. That's what sets us apart: deep expertise, proven capability and a genuine commitment to creating better outcomes for people along the way.  

With expertise spanning engineering, construction and operations, we're delivering the projects and services that keep communities moving. From rail, roads and bridges to hospitals and stadiums, we've helped shape Australia through iconic projects. You'll even see us operating buses, trains and trams.  

Be part of a team that's up for the challenge of transforming lives.  

John Holland does not accept any speculative or unsolicited CVs from agencies that have been sent to our internal recruitment team or hiring managers.