Personal Assistant to CEO

Location: Caringbah (occasional work from Thirroul), with some interstate travel required.

Company: Live Event Logistics

About Us: Live Event Logistics stands at the pinnacle of the entertainment logistics industry, driven by the exceptional leadership of Chris Woods. Our company has transformed from a visionary start-up into a robust multi-faceted logistics powerhouse, offering a comprehensive suite of services including domestic air & road freight and international shipping/air cargo. We specialise in the Live Arts, Music, Theatre, and Performance spaces on a global scale.

About the CEO: Chris Woods is a titan in the music and entertainment logistics industry, known for his ability to solve complex logistics challenges with unparalleled efficiency. With a hands-on approach and a relentless pursuit of perfection, Chris has earned a stellar reputation and is a trusted partner for some of the biggest names in the industry. 

Position Overview: As the PA to the CEO of Live Group, you will play a critical role in supporting the CEO both personally and professionally. This position requires a dynamic individual who can manage the demands of a rapidly growing business, assist in developing a five-year strategic plan, and contribute to the company's success. Our team consists of 15-20 members spread across multiple trading companies in live entertainment & concert touring, film, and performing arts.

Key Responsibilities:

• Calendar Management: Coordinate and manage the CEO's professional and personal schedules to ensure optimal efficiency.
• Email Management: Handle and prioritise emails, ensuring timely responses and follow-ups.
• Travel Bookings: Arrange travel for internal staff and the CEO, including flights, accommodations, and transportation.
• Meeting Coordination: Schedule and organize meetings, prepare agendas, and take minutes.
• Document Management: Maintain and organize important documents and files.
• Project Assistance: Assist with various business projects and initiatives as required.
• Communication: Act as a point of contact between the CEO and internal/external stakeholders.
• Event Planning: Organize company events, both internal and external.
• Administrative Support: Provide general administrative support to ensure smooth office operations.

Qualifications:

• Proven experience as a Personal Assistant or similar role.
• Exceptional organisational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to handle sensitive information with discretion.
• Flexibility to travel interstate as needed.
• A proactive and detail-oriented approach to tasks.

Personal Attributes:

• Ability to work in a dynamic and fast-paced environment.
• Strong problem-solving skills and a "can-do" attitude.
• Professional demeanor and ability to represent the CEO and company effectively.
• Enthusiastic about supporting the growth and success of a rapidly expanding business.

Why Join Us?

• Be part of a leading company in the entertainment logistics industry.
• Work closely with a visionary CEO and contribute to strategic business initiatives.
• Enjoy a collaborative and supportive work environment.
• Opportunity for growth and professional development.

How to Apply: If you are a motivated and organised individual looking to make a significant impact in a dynamic company, we would love to hear from you. Please send your resume and a cover letter outlining your qualifications and experience to [email protected]