Personal Assistant to CEO - Hiring Fast

At EDG.Space, we’re experiencing a period of significant growth. 

We’re seeking a talented Personal Assistant to play a pivotal role in assisting the CEO with all functions across our Melbourne and Echuca offices. 

We work fast, and we work hard and we would love someone who is at the top of their game to become the newest value add member of our team. 

Our CEO still works a combination of on and in the business and this role will be a pivotal block between him and the many daily requests for his time. We need someone who can handle being direct, and has the ability to be able to manage up and down in terms of team members. 

About You

With a Bachelor of Business Administration or relevant proven experience you’ll be familiar with supporting a CEO (or senior manager). You’ll be confident to act on the CEO’s behalf with clients, stakeholders and team members, and used to working with a high level of autonomy.

Working closely with the CEO, the role involves assisting the CEO with all requests and requirements. You’ll manage his calendar, emails and phone, and act on the CEO’s behalf where required. 

Your Responsibilities

• Draft emails and correspondence
• Manage phone system
• Manage Project Management System (PMS)
• Document management 
• Client onboarding and liaison
• Attend strategic planning meetings and take notes and action points agreed and then follow up on team members when planning tasks are due 
• Assist with mentoring documents
• Assist CEO in all facets of business operations as required
• Monitor, coordinate and manage VA for invoicing
• Ensure KPIs are met for invoicing process
• Ensure the office is clean, tidy and free of clutter
• Record time in PMS for billing purposes
• Record and track KPIs 

 Your Skills and Attributes

• Bachelor of Business Administration or relevant proven experience
• Excellent communication and interpersonal skills
• Exceptional organisational and multitasking skills
• Professional presentation to business-standard
• Deadline-driven and able to work with autonomy
• Experience tracking time in PMS
• Open to feedback
• Advanced skills in Microsoft Office suite
• Ability to pivot and respond to the needs of the business.
• Proficient in project management tools and software applications for resource planning, time tracking and project management
• Creative problem-solver and a proactive approach to addressing challenging situations

About Us

We are expert commercial, industrial, multi-residential, and boutique residential home-building designers. Our goal is to be the leading multi-purpose building design firm in Eastern Australia, delivering exceptional customer service that surpasses our client’s expectations.

We’re passionate about creating unique and innovative solutions in the pursuit of excellence.

As a full-service design team, we support our clients throughout the entire build, from initial design to project management.

Why Work With Us?

We're committed to enhancing the lives of our people. Your success is our success.

Together, we'll strive to reach our corporate objectives, and your personal goals to foster a workplace where your ideas matter and meaningful contributions are made.

You’ll receive personalised growth opportunities and guidance, as well as a platform to showcase your unique, creative talents. We’ll provide advancement opportunities working with a high-performing, collaborative team.