Personal Assistant to the Curriculum Office - Generous Compensation

The School

Pembroke School is a co-educational, non-denominational, day and boarding school from Early Learning to Year 12. Renowned for academic excellence and broad and inclusive curricular and co-curricular programs. Pembroke staff and students are encouraged to delight in learning, work and the exploration of their own potential.

Pembroke provides staff with a supportive and dynamic working environment, opportunities for professional development and the capacity to make a valuable and meaningful contribution to the operation of the School. 

*Applications for this role should be submitted via our School Website.

The Role

Pembroke is seeking an enthusiastic, self-motivated and suitably experienced individual to undertake the fixed term, part time role of Personal Assistant to the Curriculum Office for Term 3, 2024 (22 July – 27 September 2024). Reporting to the Dean of Studies and Dean of Learning Cultures and Innovation, the successful applicant will be responsible for providing a high level of confidential administrative assistance and support to ensure the effective operation of the Curriculum Office. Additionally, they will work with the Dean of Professional Growth and Development, Heads of Department and Faculty, staff, student and parents. 

This is a part time position working 67.5 hours per fortnight (0.9 FTE). Rostered days and times will be negotiated with the successful candidate. 

What will the role involve?

• Maintain and coordinate the calendars of the Dean of Studies and Dean of Learning Cultures and Innovation.
• Perform administrative duties as directed including but not limited to preparation and distribution of correspondence, data entry, photocopying, minute taking, preparing agenda’s, booking travel, training courses and accommodation.
• Provide support for the Learning Leadership Team and other meetings.
• In conjunction with the Dean of Studies and Head of Departments, support the annual subject selection process.
• Provide administrative support for the professional development of teaching staff.
• Collate Middle School Awards nominations and assist with data extraction.
• Assist with the administration and coordination of student teachers and oversee payment claims.

What are we looking for?

• Demonstrated experience in a similar personal or executive assistant position.
• Demonstrated experience in providing a high level of proactive customer service to internal and external stakeholders.
• Outstanding interpersonal skills and the ability to effectively engage with young people.
• High level written, verbal and electronic communication skills, coupled with high attention to detail.
• Exceptional organisational skills with the ability to effectively prioritise work and multi-task.
• Naturally collaborative, solutions-focused, positive and diplomatic approach.
• Recent experience in an administrative position in a School environment desirable.

If you are a brilliant administrator and this sounds like your ideal role then we want to hear from you!

Further details of the responsibilities and requirements of this role can be found in the Job & Person Specification which can be found within the job listing via our Careers Page https://www.pembroke.sa.edu.au/employment.    

Applications for this position close Wednesday, 12 June at 9.00am. Late applications will not be accepted. 

All applications should be addressed to the Principal, Mr Mark Staker and must be submitted (in PDF) via our Careers Page from the School Website. The School reserves the right to interview and appoint before the closing date.

For any enquiries regarding this position please email [email protected]

Pembroke School is an Equal Opportunity Employer.