Personal Assistant/Office Administration - Growth-Minded Organization

We are looking to grow our team and have an exciting job opportunity available for a personal assistant/office administrative assistant.

We are an award winning, fast growing multi-disciplined professional services firm based in the Illawarra. We have an inspiring culture driven by motivated young energetic professionals working closely with our exciting, dynamic client base. We empower our staff to develop and maximise their potential in a high-performance environment. This role provides significant scope for career growth with incentives and remuneration structures rewarding performance.

About the role

We are looking for a highly motivated individual with a keen eye for detail who can take on the role of a teams personal  of a Professional Services Firm. You will also contribute to the smooth running of the office by undertaking general clerical and administrative functions for a team of accountants including preparation for meetings, corresponding with clients and preparation of important client documentation.

This is a diverse role and as such your main responsibilities will include:

• Working closely with the director for efficient and effective management of the firm and client service function
• Team reception duties including answering incoming telephone calls, make outgoing telephone calls and greet clients on arrival
• Schedule and diary management of director and team of accountants including appointment scheduling and communications with clients and team
• Preparation and provision of information and documents for firm and client management and meeting requirements 
• Filing, scanning, client correspondence, drafting correspondence, mail & printing
• Providing general office and administrative support and interact with the Office Manager to ensure efficient operations of the firm

The ideal applicant will possess:

• Good communication skills;
• Great telephone manner;
• MS Word & Excel experience and skills;
• Ability to multi task, prioritise workload and meet deadlines.
• Attention to detail;
• Strong organisational ability
• Proactive problem solver;
• Ability to work in a team;
• Enthusiastic & positive attitude;
• Neat and tidy presentation.

To be successful in this role you will have:

• Willingness to perform, learn & develop your skills further
• Willingness to undertake further professional development
• Current driver’s licence

A rewarding Salary Package will be negotiated with the successful applicant.