Personnel Administrator (Paralegal) (AU)

About the role

DroneShield is seeking a proactive and skilled Personnel Administrator to support the Talent Acquisition, Legal and Payroll teams in a dynamic, fast-growing environment. We are looking for someone with a legal background that is looking to focus on employment related matters. 

You will play a crucial role in ensuring smooth people operations. The role will not have direct reports and will report to the General Counsel & Joint Company Secretary. This is a full-time non-remote role. 

Responsibilities, Duties and Expectations 

• Lead the onboarding process for new hires, ensuring a smooth and engaging experience.
• Ensure compliance with internal policies and external employment regulations, helping to maintain a legally compliant employment environment.
• Draft and prepare employment contracts, offer letters, and other employment-related documentation.
• Conduct background, work rights and reference checks
• Manage external counsel for visa sponsorships.
• Maintain accurate and up-to-date employee records in internal systems, ensuring data integrity and compliance with legal standards.
• Update policies and procedures based on business needs and communicate those updates to employees, ensuring employees are well-informed.
• Organise and administer employee engagement surveys and collect actionable feedback.
• Manage the logistics and coordination of performance review cycles, including system setup, reminders, and tracking completion.

Qualifications, Experience and Skills 

• Bachelor’s degree in Business Operations and Administration, legal studies, or a related field. 
• Minimum of 2 year of employment law or employee relations experience, ideally in a technology or scale up environment. 
• Strong knowledge of employment laws and regulations. 
• Excellent communication, negotiation, and interpersonal skills. 
• Ability to work independently, manage multiple priorities, and drive results in a fast-paced environment. 

Note for recruitment agencies: We do not accept unsolicited candidates from external recruiters unless specifically instructed.