Pharmacy Stores Administrative Officer

Job Description:

• Role title: Pharmacy Stores Administrative Officer

• Role type: Permanent full time

• Role grade: Administration Officer Level 4, (Year1/2)

• Department and location: Pharmacy, St Vincent’s Hospital, Darlinghurst

• Salary: $75,176.80- $76,897.65+ super+ salary packaging

Better and fairer care.  Always.

We are St Vincent’s Health Australia, Australia’s largest not-for-profit provider of health and aged care services. 

Founded by The Sisters of Charity in 1857, our +30,000 healthcare superheroes operate public and private hospitals, residential aged care, community and virtual care, and outreach programs. 

About the role

• Be responsible for the day-to-day pharmacy inventory operations including stock receipting, invoice matching, credits processing and accurate and timely data entry across iPharmacy, Web ADI and Finance systems.

• Liaise with suppliers and wholesalers to resolve delivery discrepancies, backorders, pricing updates, credits and product catalogue maintenance.

• Work closely with the Pharmacy Stores Team to ensure accurate and timely inventory management including, monitoring stock levels and supporting urgent medication requests to ensure uninterrupted supply across the hospital.

• Support pharmacy inventory control activities including stock rotation, expiry date checking, cycle counts, discrepancy investigations and annual stocktakes.

• Contribute to the smooth operation of Pharmacy Stores through imprest distribution, specialised medication sourcing, finance reporting support, quality improvement activities and leave coverage as required.

About you

• Previous experience in hospital or community pharmacy either in Pharmacy Stores or inventory management and procurement or as a pharmacy assistant/technician with experience in inventory management.

• Sound understanding of pharmaceutical legislation and compliance requirements, with a strong focus on accuracy and patient safety.

• Strong computer skills with experience using pharmacy systems, databases, spreadsheets and other administrative software.

• Highly organised with excellent attention to detail, able to manage competing priorities and meet time-sensitive deadlines efficiently.

• A reliable and proactive team player with excellent communication, interpersonal and problem-solving skills, capable of working both independently and collaboratively.

Why work at St Vincent’s?

• Join us on our mission to provide care to all, including the most at-risk people in our community

• Discounted access to many gyms for you and your family with Fitness Passport

• Access to discounted private health insurance with Medibank

• Access to a government salary sacrifice program.  Make a proportion of your salary tax-free

• Committed to financial support for educational development, scholarship programs, paid study leave

• Moving from NSW Health? Your eligible accrued leave entitlements will be transferred over. (As restrictions apply to the amount and type of leave that can transfer, feel free to discuss this with our team during the recruitment process) 

About the hospital

In this role you will be based at St Vincent’s hospital, Darlinghurst.

• A busy inner-city hospital in a beautiful location

• Surrounded by great cafes, galleries and theatres, parks, nightlife, and nearby glorious beaches

• A place of expert clinical care for at-risk people

• Closely partnered with universities & affiliated research institutes, many of which are located on-campus

• Centres of excellence include heart & lung transplantation, bone marrow transplantation, cardiology, cancer care, AIDS/HIV, respiratory medicine, mental health, homeless health, drug & alcohol services, and correctional health 

Sponsorship / work rights for Australia

Please note, visa sponsorship is not available for this position. For this role you must be an Australian or New Zealand citizen or have an Australia visa that grants you the work rights necessary for the role.

Pre-employment checks

Your employment is conditional upon the completion of all role-required pre-employment checks, including relevant immunisations.

Equal opportunity

We celebrate diversity & inclusion and are committed to equal employment opportunity for everyone.

As part of our commitment to reconciliation we encourage Aboriginal and Torres Strait Islander peoples to apply and join us in delivering care that heals body, mind, spirit and community.

How to apply

The closing date for applications is 12 June 2026. Applications will be reviewed as they are received, so we encourage you to apply early as the role may close once a suitable candidate is found.

Please submit your resume and a brief cover letter highlighting how your interest, skills, and experience align with each of the things listed in the About You section of this job advert. 

Respectfully, this role is not open to recruitment agencies.

Reconciliation Action Plan:

At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.

For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at [email protected]

View Reconciliation Action Plan

Code of Conduct:

View Code of Conduct