Procurement & Administration Officer

We are the leading audio visual solutions integrator, delivering large and prestigious projects Australia-wide and internationally. You may have seen some of our work which includes the remarkable Sphere at QUT’s Kelvin Grove Education Precinct or the Bee Gee’s Way outdoor experience and museum at Redcliffe.

Feel confident representing the most respected and capable technology partner in the AV and collaboration market. Pro AV offers fantastic career opportunities, built on the foundation of teamwork and continual learning and improvement. Come and join a growing, highly regarded, and successful team, obsessed with great customer outcomes and leading our industry!

About the role

As an integral member of our Procurement & Logistics team, you’ll play a vital role in the efficient and timely delivery of our projects. You will be responsible for a range of procurement and logistics processes, alongside various administrative tasks required to support the smooth operation of our business.

Your responsibilities will include: 

• Managing daily procurement duties to ensure project delivery milestones are achieved.


• Conducting regular ETA checks on purchase orders by liaising with suppliers and reviewing vendor databases to accurate delivery timeframes.


• Processing purchase orders by entering data, verifying order details, and coordinating with the sales, projects and warehouse teams.


• Maintaining our supplier database by verifying credentials, ensuring compliance with company standards, and maintaining accurate records.


• Build and maintain supplier relationships, ensuring the use of preferred suppliers and rebated vendors to optimise procurement.


• Supplier quoting and sourcing the most competitive pricing.


• Maintaining our product database by continually updating and validating item details, availability and pricing.


• Managing the return of goods to suppliers, processing any credit returns as necessary.


• Handling some administrative processing tasks, such as project onboarding, changes, adjustments and general data entry within our ERP and project delivery platforms.

About You

To thrive in this role, you should be someone who is passionate about supporting internal processes and driven by a proactive, solution-focused approach. Your keen attention to detail, multitasking abilities, and organisational skills will ensure our operations run like clockwork, helping our team stay efficient and on track.

As a key support member of our Procurement & Logistics team, you'll bring self-motivation, a positive attitude, and strong administrative experience to the table. Here's what you’ll bring:

• Excellent Communication Skills: Whether written or verbal, you’re able to convey information clearly and professionally.


• Independent yet Collaborative: You’re able to work autonomously but know how to contribute effectively in a high-performance team environment.


• Customer-Centric Mindset: A natural passion for providing excellent service and ensuring every client experience is top-notch.


• Dependable and Trustworthy: You take pride in being reliable, showing up when it counts.


• Commitment to Growth: A strong desire to continually learn, develop, and improve professionally.


• Data Management Expertise: You excel at managing and reporting data with accuracy and attention to detail.


• Procurement Experience: While experience in procurement, finance, or administration is a plus, it’s not essential — what’s most important is your willingness to learn and grow.

Choosing a career with us?

Working with us means joining a company that’s all about teamwork, learning, and creating great customer outcomes. Plus, we offer a range of awesome perks to keep things exciting:

• Quarterly social events


• End of month lunches


• Town Halls and New Financial Year Kick Start team events


• Employee assistance program


• Extensive internal and external training


• Flexibility

If you’re ready to take the next step in your career with a company that values innovation, teamwork, and customer satisfaction, apply today!