Procurement Operations Lead (Internal only)

Description

Procurement Operations Lead, Finance (Internal Only)
Fremantle
Full-time opportunity, Continuing contract

• Collaborate with key stakeholders and drive continuous improvement in a high-impact environment.
• Drive procurement excellence while leading a high-performing operations team.
• From $97,647 pa (level 7) + 14.25% superannuation

About the university

The University of Notre Dame Australia is a private Catholic University with over 1,000 permanent staff providing an exceptional educational experience to over 12,000 students across our Fremantle, Broome, and Sydney campuses, as well as clinical schools in Victoria and New South Wales.

About the office/school

The Finance Office plays an integral role in the success of the University ensuring responsible stewardship through financial performance and strategic procurement, with a view to financial sustainability and growth.
 
About the role

The Procurement Operations Lead plays a key role in managing the University’s procurement activities, ensuring that processes are efficient, compliant with policies, and effectively executed. This position oversees daily procurement operations including purchasing, accounts payable and receivable, and supplier management, while leading the procurement operations team. The role also involves close collaboration with stakeholders to foster continuous improvement and drive operational excellence.

Key Responsibilities

• Lead the operational procurement function to ensure alignment with the University's procurement strategy and objectives, while fostering a collaborative, service-oriented team culture.
• Oversee daily procurement activities including purchasing, accounts payable/receivable, credit card management, and travel, ensuring timely and accurate processing.
• Supervise and support the procurement operations team by providing training, guidance, and performance feedback, while identifying opportunities to streamline workflows and enhance system usage.
• Develop and implement process improvements that align with policy requirements to boost procurement efficiency and effectiveness.
• Ensure compliance with procurement policies and governance frameworks, maintaining accurate records, supporting audit readiness, and mitigating risks.
• Collaborate with internal stakeholders to understand procurement needs, resolve operational issues, and ensure documentation and reporting meet University standards.

Qualifications, skills & experience

• Relevant tertiary qualification in business, finance, supply chain, or procurement, with at least 4 years of related experience; or extensive management expertise in technical/administrative fields; or an equivalent combination of education and experience.
• Demonstrated experience in leading teams, implementing process improvements, and managing complex stakeholder relationships.
• Strong communication skills—both verbal and written—with the ability to present information effectively to diverse audiences.
• Proven negotiation and conflict resolution abilities, with a focus on building credibility and maintaining professionalism.
• Advanced planning, prioritisation, and organisational skills, capable of managing multiple projects and meeting deadlines.
• Proficiency in procurement systems and software, with advanced Microsoft Office skills, particularly in Excel.

Benefits

• On-site gym and fitness programs available.
• Located in historic Fremantle.
• Within walking distance from public transport.

How to apply

Please apply online with a resume and cover letter outlining your suitability for the role.

Applications closing date: 25 August 2025

For further information on how to apply, please visit: How to apply | Notre Dame

Applicants are expected to have current and valid work rights in Australia.

Aboriginal and Torres Strait Islander people are encouraged to apply.      

The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.

Contact us

Please direct your queries regarding this role to Haritha Garlapati, [email protected]

Unsolicited contact from recruitment agencies will not be entertained.