Project Administrator / Document Contoller

Job description

TGOOD Australia is a leading solution provider in the power and renewable energy industry.

We are the world’s largest manufacturer of prefabricated substations with our own vertically integrated power products and prefabricated building portfolio. 

TGOOD are bringing ENERGY and solutions to their customers FAST.

Due to extraordinary growth TGOOD Australia is seeking a Project Administrator / Document Controller to assist the delivery team exceed our customers expectations. 

Project Administrator / Document Controller

The Project Administrator /Document Controller at TGOOD Australia is responsible for managing the document control system for projects, assisting with the WHSQE system and a range of administrative and financial duties. 

Responsibilities:

Project Administrator

• Accounts Payable / Purchasing (processing of invoices, raise purchase orders and process personnel expense claims / credit card reconciliations)
• Accounts Receivable (drafting of payment claims / raising invoices / client side engagement)
• Timecosting & Payroll (ensure accurate time writing (timesheets) are processed - process Payroll for fortnightly Trades pay run / backup for company monthly payroll)
• Logistics, collecting and posting packages and mail
• Administration of Design standards (IEC and Australian standards) : digital and print
• Assist with travel requirements for execution teams
• Administer general facilities maintenance at TGOOD’s two Brisbane based workplaces (credit applications / stationary / pantry items / banking administration / uniforms) all the things that keep a business running.

Document Control

• Project management / document control support for TGOOD’s delivery team
• Support the Project Engineering team with record-keeping, communication and discipline
• Help other team members prepare for meetings, take minutes and follow-up action items
• Administration of Contract / Commercial communications
• Preparing and maintaining deliverables registers
• Preparing client side engineering deliverables
• Collating and review of project Master Document Registers

Growth pathways into Project Management / Financial / Accounting / Engineering disciplines dependent on competency or interest.

Qualification Requirements:

• Self starting team-player who can work independently 
• Excellent attention to detail combined with flexible thinking skills
• Strong communication, organisation and office administration skills
• Strong administrative IT skills (Adobe / MS Office Suite)
• MYOB experience favorable

Experience

• Demonstrable experience with document control in a project management environment
• Demonstrate Project / Financial administrative knowledge
• Minimum of 3 years of relevant work experience