Project Administrator - Portfolio

Harmony is one of the world's leading gold producers and a significant operator of gold tailings retreatment facilities. In Papua New Guinea, Harmony owns and operates the Hidden Valley Mine and holds a 50% interest in the Wafi-Golpu copper-gold project. In Australia, Harmony owns the CSA Copper Mine in Cobar, NSW and is developing the Eva Copper Mine in Cloncurry, Queensland.

We are seeking an experienced Project Administrator - Portfolio to join our Operations Project Management team and play a key role in supporting the delivery of Harmony's Major Projects Portfolio. This position provides essential project administration, coordination and document control support to ensure projects are delivered safely, efficiently and in line with business objectives. 

Permanent opportunity, based at the Australasia Services Office. 5 on / 2 off roster with the opportunity to WFH 2 to 3 days a week.

Reporting to the Group Manager Operations Projects, you will work closely with Project Managers, Construction teams, Operations and key stakeholders to support all aspects of project delivery from initiation through to project close-out. 

Key responsibilities include:

• Supporting project initiation and setup in SharePoint and Ineight (fore controlled documents), ensuring a single source of truth for project documentation. 
• Assisting with the preparation, formatting and management of project reports, presentations and documentation. 
• Maintaining document control processes and supporting implementation of document management frameworks. 
• Coordinating travel, accommodation, site access, inductions and mobilisation requirements for employees, contractors and consultants. 
• Assisting with preparing and keeping updated all project action registers, meeting minutes and follow-up of outstanding actions.
• Supporting contractor mobilisation and maintaining portfolio schedules and resource information.  
• Providing purchasing and administration support, including raising purchase requisitions and liaising with internal stakeholders. 
• Supporting project governance, document management audits and project health checks. 
• Assisting with project close-out activities, lessons learned registers and documentation handover to operations teams. 
• Providing broader administrative support across the PMO function as required.
• Promoting Harmony's safety culture and values in all aspects of your work. 

You are a highly organised and proactive administrator with extensive experience supporting projects in mining, resources or professional services environments. You thrive in a fast-paced environment and enjoy working across multiple stakeholders and priorities.

To be successful in this role, you will have:

• Tertiary qualifications in Business Administration, Document Management or a related discipline (highly regarded). 
• 10+ years' experience in project administration, site administration or a similar support role. 
• Basic understanding of project management processes, governance and project lifecycles 
• Experience supporting Project Management Office (PMO) functions, including reporting, travel coordination and calendar management. 
• Advanced skills in Microsoft Office, SharePoint and Microsoft Teams, with experience in Aconex, InEight and/or Pronto highly regarded.  
• Excellent organisational skills and the ability to manage competing priorities. 
• Exceptional communication and stakeholder engagement skills. 
• Strong attention to detail and document management capability. 
• A structured, proactive and solutions-focused approach to work. 
• Current Class C Driver's Licence. 

Why Join Harmony?

At Harmony, our values underpin everything we do. Safety is our highest priority, and we are committed to creating a supportive and collaborative environment where our people can thrive and contribute to meaningful projects. 

We offer:

• An opportunity to be part of a growing and diverse project portfolio.
• Exposure to major mining project development activities across Australia and PNG.
• A collaborative and supportive team environment.
• Ongoing professional development and career growth opportunities.

If you believe you have the skills, knowledge and experience to fulfil this role, please submit your application online. Please include a Cover Letter which outlines how your skills and experience align with this role.

Salary will be negotiated commensurate with experience.

To learn more about Harmony, please visit our website www.harmony.co.za 

Please note:

All candidates must have the right to live and work in Australia to be considered for this role. We thank all applicants for your interest and the time taken to submit your application. While we consider all suitable applicants, only those short-listed for screening will be contacted. The successful candidate will be required to undertake an office-based pre-employment medical screen, including drug and alcohol testing.