Project Administrator - Urgent Role

The Business

Pacific Solar is a national commercial solar company in Australia, specialising in medium to large-scale commercial rooftop solar installations on new warehouse developments for major developers and construction companies nationwide. As the leading commercial solar installation company across Australia, we are committed to innovation, sustainability, and excellence, focusing on supporting the construction sector with commercial and industrial projects. Our goal is to help businesses achieve a competitive edge by delivering the highest quality solar installations at competitive prices, all while benefiting the environment.

Located in Moorabbin, we are a small, yet dynamic team dedicated to delivering high-quality projects and providing our clients with exceptional service and satisfaction.

The Role

Overseeing the administration of our projects from inception to completion, the Project Administrator plays a vital role in creating positive customer relationships, liaising with suppliers, organising contractors and supporting site coordination.  

Key responsibilities include:

• Completing and maintaining all project documentation, including contracts, purchase orders, invoicing and compliance.
• Organising project procurement and logistics.
• Creating and scheduling jobs, including co-ordination of sub-contractors.
• Overseeing the Government rebate scheme.
• Leading the general administration of the company.

Assisting the team with picking and packing of pallets is also a requirement of this role.

About You

In order to be successful in this role, you will have:

• 3+ years’ experience in project administration within the commercial construction industry.
• Experience using Adobe, Microsoft Office, Asana and Xero.  AutoCAD experience will be highly regarded.
• Excellent administration, time management, attention to detail and organisational skills.
• A proactive, problem-solving attitude with the ability to handle competing priorities.
• The ability to build relationships and communicate effectively under pressure.

You will also have:

• Great customer service and interpersonal skills.
• The ability to work autonomously, and as part of a team.
• A strong self-drive attitude with a desire to take on challenges.
• The ability to thrive in a fast-paced environment and meet tight deadlines.
• A good sense of humour!

The Culture

Pacific Solar is a small, inclusive, and friendly team of inspired individuals who pride themselves on providing the best possible outcome for their clients and an exciting, challenging, and fun working environment for our people. 

We value integrity, respect, quality, and excellence.  We firmly believe that we’re only as good as our last project and that manners matter every time!

Why Join Us?

• Competitive salary with opportunities for professional growth and development.
• Hybrid work arrangements (minimum of 3 days per week in the office).
• A collaborative, transparent and supportive team environment with exciting projects in a sustainable industry with cutting edge technologies.
• Side by side mentoring from industry best Engineers and Project Managers.
• Modern office amenities with easy access and onsite parking.

How to apply

Please apply via SEEK with a current resume and a separate cover letter outlining why you think you are the right person for this role.

As an equal-opportunity employer, we value diversity in the workplace. We thank all applicants for their interest in this role however, only those shortlisted will be contacted.