Project and Executive Support

About VU
At VU, we aim to be one of the leading impact universities in the world. VU is an impact-driven university committed to equity, excellence and opportunity. Based in Melbourne’s west and connected globally, we put students first through the VU Block Model®, dual-sector pathways and strong industry partnerships. We are a values-led, inclusive workplace where diverse talent is supported to make a real difference.

About the Team
Join a supportive, collaborative and people-focused team where your contribution makes a
difference. We work closely with executives, colleagues and internal and external stakeholders to provide high-quality project coordination and executive support.
As part of our team, you will be part of an environment that values:

• Collaboration - Building positive relationships and working together to achieve shared outcomes.
• People and connection - Creating a welcoming, inclusive and supportive workplace where everyone feels valued.
• Making a difference - Providing proactive, responsive and reliable support that enables others to succeed.
• Getting things done - Working together to coordinate priorities, support projects and deliver meaningful outcomes.
• Continuous improvement - Sharing ideas, embracing change and finding better ways of working.

We value initiative, flexibility, teamwork and a positive attitude, and are looking for someone who enjoys working with people and takes pride in helping others succeed.

About the Role
An exciting opportunity to join a collaborative, people-focused team, providing project coordination and executive support to help drive key priorities.
In this varied role, you will have the opportunity to:

• Work closely with senior leaders and stakeholders.
• Contribute to meaningful projects and high-priority initiatives.
• Build relationships and collaborate with a diverse range of people.
• Develop your skills and gain valuable professional experience.
• Bring initiative, fresh ideas and a continuous improvement mindset.

If you enjoy variety, building relationships and making a difference, this is a great opportunity to grow and contribute.

Position Key Duties

•  Provide high-level organisational and administrative support to the Executive Director Executive Director College of Health, Early Childhood Education and Community Services
• Provide high level project support to key VU TAFE projects and undertaking specific information-gathering activities
• Provide secretarial and administrative support for committee meetings including preparation of agendas, booking venues, distributing papers, arranging technical support
• Liaise with a wide range of internal and external stakeholders and maintain an extensive database for the purpose of network management
• Provide an effective communication interface between the Office of the Chief TAFE Officer, Office of the Vice-Chancellor and other senior members

Position Details

• Classification: HEP 6
• Salary: $91,796 – $99,361 per annum
• Employment Type: Fixed term
• Hours per Week: 36.75
• Location: Footscray Nicholson

For a detailed overview of the role’s duties and responsibilities, please refer to the Position Description

About You
You are an organised, proactive and adaptable professional with a positive, can-do attitude who enjoys working with people and supporting others to achieve great outcomes. You bring:

• Experience in project coordination, executive support or a similar administrative role.
• Strong organisational and time management skills, with the ability to manage competing priorities and deadlines.
• Excellent communication and stakeholder engagement skills, with the ability to build positive working relationships.
• A proactive, solutions-focused approach, using initiative to anticipate needs and resolve issues.
• Strong attention to detail and the ability to deliver high-quality work in a fast-paced environment.
• A collaborative mindset, a willingness to learn and a genuine interest in contributing to team and organisational success.

Please note: The University is a Child Safe organisation. You will be required to hold a current Employee - Working with Children Check (WWCC) or be willing to obtain one prior to commencing employment.

Who to Contact
For further information relating to the position, please contact:

• Name: Candida Menezes
• Position Title: Senior Advisor Strategic Projects
• Email: [email protected]

How to Apply

To submit your application please click on the Apply button.
Applications must be submitted as a single document comprising:

• A cover letter
• Your curriculum vitae/resume
• Your responses addressing all selection criteria located in the position description
• Evidence of applicable qualifications, licences and registration

Applications will close 20 November at 5pm. This advert may close earlier should a suitable candidate be identified. Early applications are strongly encouraged.
Visa sponsorship is not available for this position. This role requires for applicants to have full and permanent working rights in Australia.

Why Join VU
VU provides competitive salaries, excellent superannuation, and a variety of benefits. University fosters an environment where staff can excel, achieve their goals, and develop their careers.
With a focus on diversity, inclusion, and family-friendly policies, VU supports both professional and personal well-being. For more information, please visit our Careers at VU Webpage

Our Commitment
Victoria University is committed to fostering an inclusive, respectful, and socially responsible community. We honour our deep diversity by respecting First Nations perspectives and embedding sustainable approaches to Protecting Country, while championing progressive inclusivity for all—embracing Aboriginal and Torres Strait Islander peoples, people with
disability, culturally and racially marginalised communities, LGBTQIA+ individuals, and people of all ages and socio-economic backgrounds. As a WGEA Employer of Choice for Gender Equality, we strive to create a place where everyone feels they belong, and we ensure a positive, barrier-free recruitment experience by providing adjustments and accessible formats upon request at [email protected] or (03) 9919 5999.