Property and Fleet Coordinator

HBF Benefits

• Fully subsidised Gold Hospital Insurance Cover
• Flexible working and work from home options
• 3 additional wellbeing days each year (on top of our standard 20 days annual and 10 days personal leave)
• 2 volunteering days per year
• 18 weeks parental leave
• On site barista with subsidised drinks
• Access to corporate discounts across a range of gyms, retail, restaurants and hotels

As the Property and Fleet Coordinator, you'll support the effective management of HBF's national property and fleet portfolio.
Reporting to the Property and Fleet Manager, you'll provide administration, coordination and reporting support across leases, fleet, assets, contracts and operational activities, helping keep our workplaces and fleet services running smoothly.
 

You'll maintain accurate records, coordinate routine activities, support reporting and work closely with stakeholders, landlords and service providers across the business. This is a part time opportunity (37.5 hours per fortnight) that can accommodate school hours or set days.
 

Key responsibilities include

• Maintain lease documentation, tenancy schedules, contract records and critical date registers
• Coordinate fleet administration including registrations, insurance, maintenance bookings and vehicle records
• Maintain property, fleet and asset registers and support asset reporting activities
• Track operational requests, issues and action items, ensuring timely follow-up
• Support invoice processing, purchase orders, procurement and contract administration

About you
You're an organised administrator with strong attention to detail and a passion for keeping systems, records and processes running efficiently. You enjoy working across multiple priorities, building strong stakeholder relationships and delivering high-quality administrative support.
 

You'll also bring

• Strong administration, organisational and document management skills
• Experience maintaining registers, schedules, records and reporting information
• Strong communication skills and the ability to work effectively with internal stakeholders and suppliers
• Experience in property, fleet, facilities, contract or business administration would be highly regarded
• A commitment to accuracy, customer service and continuous improvement
• Next Steps

To apply, complete your application attaching your CV that showcases your skills and experience in relation to this role.  
 
At HBF, we believe in the unique potential of every individual. We’re committed to building an inclusive workplace where diverse perspectives are valued and celebrated, because they make us stronger.

We encourage applications from all backgrounds, including Aboriginal and Torres Strait Islander peoples, people with disabilities and members of the LGBTQIA+ community.
 

We want you to Be You, Be Bold, and feel supported every step of the way. If you need any adjustments during the recruitment process, please contact us at [email protected] so we can work together to accommodate your needs.

Discover how we’re making a difference, explore our Community Initiatives at: Community Initiatives | HBF Health Insurance