Property Team Assistant

Role: Team Assistant 

Location: Sydney, Australia 

As a Team Assistant in TMX Transform’s dynamic Property and Portfolio team, you’ll be at the heart of a fast-paced, high-performing environment. Supporting a team of industry experts delivering end-to-end real estate solutions, you'll play a key role in keeping operations running smoothly. Based in our Sydney office, you'll provide vital administrative support, manage busy schedules, and contribute to the team’s success. This is a great opportunity to gain exposure to the property sector while working alongside passionate professionals in a collaborative and innovative workplace. 

Key Responsibilities:
 

• Be Part of Major Projects:
  Contribute to some of the largest and most exciting transactions in the industrial property space. 

• Sales & Client Support: Assist the Property and Portfolio team in delivering exceptional client experiences in a fast-paced, revenue-driven environment. 

• Enable Revenue Growth: Help the team manage key accounts and drive commercial outcomes in the market. 

• Team Collaboration:
  Help manage internal platforms and ensure team tools and resources are kept up to date. 

• Communication: Serve as a point of contact for internal and external communications, ensuring messages are conveyed accurately and promptly. 

• High-Quality Output:
  Draft, review, and refine polished, market-facing documents, reports, and presentations. 

• Organisational Support: Help organise team events, meetings, and other activities, ensuring all logistics are handled efficiently. 

• Project Assistance: Support ongoing projects by coordinating tasks, tracking progress, and providing updates. 

• Administrative Support: Assist with day-to-day administrative tasks including managing calendars of the Sydney Property and Portfolio team, scheduling meetings, managing leave and expenses, booking travel and processing invoices 

• Data Entry & System Management: Maintain
  accurate and up-to-date records in platforms Property related internal systems, supporting data integrity and consistency. 

Skills/Experience: 

• 2+ years with real estate experience 

• Previous Property industry experience beneficial (i.e. listing software/ database, agency agreements, licensing, listing sheets, title searches and marketing) 

• Experience in juggling the needs of multiple high-priority stakeholders 

• Demonstrated experience working under pressure, prioritising and working to tight deadlines 

• Tech Savvy: Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with office software and tools. Adobe InDesign and Salesforce experience is preferred 

• Education: High school diploma or equivalent; relevant certifications or coursework is a plus. 

Behaviours/Key Attributes: 

• Excellent organisational and multitasking abilities. Strong written and verbal communication skills. 

• Attitude: A proactive, can-do attitude with a willingness to take on new challenges and a keen eye for detail. You will need to be results-orientated and a team player who is highly self-motivated 

Why Join Us: 

• Culture: Be part of a collaborative and inclusive work environment that truly live the company values. 

• Growth: Opportunities for professional development and career advancement. 

• Benefits:
  Market leading salary, bonus, health benefits, and other perks.