Receipting Officer

VINCI GROUP – SPIECAPAG AUSTRALIA

VINCI is a world leader in concessions, energy and construction, operating in over 120 countries with a workforce of more than 285,000 employees. We are a Global Group with local company opportunities.

Spiecapag has been delivering large‑scale pipeline infrastructure and drilling projects across Australia and the Asia Pacific region for more than 20 years. New projects and continuous growth mean we have a long‑term career opportunity with an industry leader.

About this role

We are seeking a detail‑oriented and proactive Receipting Officer to join our Accounts team, supporting both Corporate and Project operations across Australia.

Reporting to the Accounts Payable Team Leader, this role plays a critical part in ensuring accurate financial control by validating, matching, and receipting goods and services in line with procurement and operational requirements. You will be a key contributor to project cost visibility, financial accuracy, supplier payment timeliness, and overall AP workflow efficiency.

This role works closely with Accounts Payable (AP), Procurement, Project Delivery, Plant, and Finance teams, forming part of a collaborative and high‑performing administration and AP environment.

Responsibilities

• Proactively obtain, track and collect delivery dockets, service sheets, quotations, and supporting documentation


• Match delivery documentation to the correct purchase orders and approved quotations


• Validate quantities, rates, descriptions, and coding to ensure accuracy and compliance


• Ensure correct cost centre, project, WBS and GL coding on all receipts


• Timely and accurate receipting of goods and services to support real‑time cost visibility


• Upload documentation into Si‑Compta / Demat to maintain an auditable record


• Investigate and resolve discrepancies including missing documents, variances or coding errors


• Liaise with Project Teams, Procurement, Plant, Suppliers and Finance to confirm deliveries


• Escalate non‑compliant or high‑risk issues in line with AP and financial governance procedures


• Support month‑end close by ensuring receipting is complete and up‑to‑date


• Prepare monthly receipting and compliance reports


• Contribute to continuous improvement within the Accounts and Procurement workflow

To be considered for this role, you will ideally possess

• Experience in accounts payable, receipting, procurement, or project administration


• Strong understanding of purchase orders, delivery dockets, invoices, and cost coding


• Previous experience in construction, pipeline or heavy industry (advantageous)


• Proficiency with ERP / CRM / procurement systems (SAP, Pronto, Oracle, MYOB, Jobpac, Cheops or similar)


• Excellent attention to detail, document control discipline, and follow‑up capability


• Strong communication and interpersonal skills


• Excellent computer literacy (Word, Excel, Outlook)


• Ability to work both independently and within a team environment


• Strong organisational skills with the ability to prioritise and meet deadlines


• A proactive, motivated and “can‑do” attitude

Location

Brisbane Corporate Office, with occasional travel to project sites as required.

How to Apply

If you are a motivated Receipting or Accounts Payable professional seeking the next step in your career within a dynamic organisation, we would love to hear from you.

Please submit your resume outlining your relevant experience and why you are the ideal candidate for this position.

Spiecapag Australia is an equal opportunity employer and encourages candidates from all backgrounds to apply.

Applications will only be considered for candidates who currently reside in Australia and have approved working rights (permanent, temporary, student, spousal, etc.).