Reception / Admin Support

Project Urban, the Sunshine Coast’s leading Development Consultancy, are looking for a motivated Receptionist / Admin Assistant to support our team of Town Planners, Surveyors, Landscape Architects, Licensing & Permit Officers, Development & Project Managers.

This office based, casual role provides plenty of variety.

Responsibilities

Reception 

• Manage our reception area – first point of contact for all enquiries
• Monitor centralised company emails - log, save to file & disseminate
• Set up AV equipment daily for meetings
• Manage electronic diary for boardroom (MS outlook 365)
• Arrange coffee/catering for meetings as required
• Own vehicle to:
  • Deliver & /or collect documents 
  • Collect mail daily
  • Collect catering for meetings & staff events
• Arrange maintenance of office equipment eg: copier
• Order stationery & pantry staples for office kitchen

Admin support

• Practice Management system (full training provided)
  • Set up new projects & maintain project folders
  • Maintain record of contacts / client details
• Update client details
• Co-ordinate staff activities eg: morning tea, team building 
• Adhoc tasks as delegated by Practice Manager & Company Directors

Profile

• Mature by nature
• Experience in a similar position
• Basic knowledge of Microsoft Office 365 suite eg: Outlook
• Strong customer focus
  • excellent communication both written and oral
  • professional and polished presentation
  • confident and assertive
  • ability to build rapport with staff & clients
• Strong attention to detail
• Exceptional organisational skills
• Ability to remain on task with constant interruption
• Proactive approach and willingness to help others

The Offer

• Two full days each week - Tuesday & Friday (8.30am to 5.00pm) Opportunity of additional days to cover busy time / periods of leave
• Continuous training on all in-house software
• Hourly rate commensurate with your individual experience in similar role
• Ideal start date Tuesday 25 June 2024  

Please email a CV & cover letter to [email protected]