Receptionist / Office Assistant

A wonderful opportunity for a customer-focused administration professional to join the team at our Stockland Perth Head Office as Office Assistant/Receptionist.

Located at the Durack Centre on Adelaide Terrace, this is a permanent full-time role, Monday – Friday, 8.30am – 5.00pm to work as part of a collaborative national administration team.

You will have the opportunity to contribute your amazing customer service skills to create a safe and welcoming office environment as first point of contact for all employees and visitors and utilising your efficient and effective administrative and organisational skills, provide a variety of reception and day to day office administration support. This position offers an excellent opportunity for someone who is detail-oriented, resourceful, and eager to contribute to the success of our organization.

About the role

In this role you will provide a professional “face” for the office and communicate with stakeholders in a professional manner, ensuring clear paths of communication are maintained as first point of contact for the company. Working in collaboration with the Office Manager/Personal Assistant to GM, some of your responsibilities will include but not limited to:

• Greet and welcome visitors in a professional and friendly manner.
• Answer and direct incoming calls in a timely manner, qualifying the callers needs and directing calls to the relevant team members or taking a message.
• Manage incoming and outgoing correspondence, including mail, email, and packages.
• Office management duties including tidying the kitchen and other shared spaces, preparing meeting rooms, and maintaining office supplies inventory.
• Act as a contact for Building Management and Maintenance coordination.
• Generating and processing Purchase Orders and credit card reconciliations.
• Generating and coordinating the collation of weekly reports.
• Assist with event planning and coordination, including coffee runs/ catering.
• Provide administrative support to various departments as needed.
• Assist with special projects and initiatives as assigned by management.
• Support with database management in a variety of systems.
• Assist with officer tours for new starters.
• First Aid Officer and Fire Warden.

About you

You are a reliable, proactive, and energetic professional who is adaptable in the way you work.  This role requires someone with both strong customer facing abilities who is also able to support a variety of administrative tasks with good attention to detail. To be successful in this role we are looking for the following skills and attributes:

• Customer service/administration experience, who enjoys being the first point of contact
• A sound knowledge of, and experience with computer-based systems including Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Sharepoint)
• Excellent verbal and written communication skills along with building relationships with internal and external stakeholders
• Demonstrated high-level administrative and organisational skills and able to prioritise and multitask
• You will also bring your ability to work with high attention to detail & pro-active approach
• Experience using SAP or similar would be an advantage but not essential, training will be provided

The Stockland Proposition

At Stockland we are a community delivering outcomes that benefit the community at large. We work collaboratively and inclusively, building strong working relationships. Our portfolio is diverse and so are the opportunities for professional and career development. We are committed to providing our people with broad experiences to build a successful career.

We recognise the importance of flexibility and work life-quality and over 80% of our employees have informal or formal flexible work arrangements. Additionally, Stockland has a strong commitment to achieving the best outcomes through an inclusive and collaborative culture. Our customers come from diverse backgrounds and we want our teams to reflect this.

We offer competitive remuneration and benefits. Benefits include free to access or subsidised lifestyle, health, well-being and financial services products.

Due to the permanent nature of this role, we can only accept applications from Australian Citizens, Permanent Residents or Open Work Visa holders with more than 12 months validity from their role start date.

Apply today – Stockland – a better way to live

Agencies should note that unsolicited resumes will not be accepted for this position and Stockland will not pay any fees related to resumes that are submitted directly to hiring managers and not through our approved process. Where appropriate, the Careers @ Stockland Team will work with our preferred panel of agencies to source candidates for roles. Please submit any queries relating to the approved process of submitting candidate resumes or Stockland’s preferred agency panel to [email protected]