Recruitment Program Coordinator (Fixed-Term Contract)

Allegis Global Solutions is founded on a culture that is passionate about transforming the way the world acquires talent by delivering client-focused solutions that make a difference for businesses worldwide. From refining how you manage your contingent workforce to strengthening your employer brand to recruit top talent, our integrated talent solutions drive the business results you need. 

As an industry leader, we draw upon decades of experience to design innovative tools, products and processes. We develop competitive practices that position organizations for growth and we deliver the insight needed to succeed in today’s global marketplace.

Due to our fruitful partnership with the Queensland Government, we have an opportunity for a Recruitment Program Coordinator to join our team of fun professionals, working in a fast-paced, team environment as part of its Program Office. The successful candidate will have solid administration skills gained in a busy corporate environment (ideally in recruitment, customer service, admin, EA, accounts payable, finance, or equivalent), be eager to learn, come into the position with a can-do attitude, and have great customer service skills. Prior exposure to recruitment would be ideal, although not essential, as long as you have the right can-do attitude and attributes for this opportunity. 

Key Responsibilities:

• Responsible for operational and backend transactional items such as updates to the hiring manager, updates to recruitment suppliers, running Excel reports, scheduling interviews, references, criminal history checks (CHC), and system changes within the vendor management system
• Must have an eye for detail and be able to follow operational instructions and guidelines accurately in a high-volume, fast-paced environment
• Liaise with hiring managers and suppliers, to ensure all necessary new starter instructions and paperwork is completed and collected prior to starting the assignment
• Work closely with Account Managers / Relationship Managers to deliver exceptional service to the client, supplier, and internal teams
• Constant interaction via email and phone with clients and suppliers
• Provide general program and system user and supplier support
• Ensure compliance with client procurement policies, guidelines, and operational processes
• Monitor data integrity, whilst acting as a team player.

• Ability to work in a dynamic environment that changes from day to day
• Excellent analytical and problem-solving skills required
• Excellent documentation and follow-up skills required
• Strong organization skills and attention to detail
• Complete tasks autonomously while working in a shared inbox and liaising with the relevant team members as required
• Excellent verbal and written communication, with the ability to provide excellent service experience
• Knowledge of MS Office and PC skills.