Commercial Property Coordinator

For over 50 years, Each has stood beside individuals and communities, helping people live healthier, more fulfilling lives.  We put people at the heart of everything we do, surrounding them with a network of care and support that empowers individuals to thrive. 

Join us and be part of a team that delivers Altogether better care - because when we come together, we create brighter futures for all. 

Do you love getting the details right and keeping things moving on time? We’re looking for a proactive, organised Property Leasing Coordinator to support the smooth running of our commercial lease administration and room hire activities.

• Full-time | Ringwood-based with hybrid flexibility
• Level 3, Each Enterprise Agreement 2024 
• $41.80ph + 12% Super + Leave Loading + Salary Packaging up to $18,550

Step into a pivotal coordination role where property meets purpose.

At Each, we’re proud to deliver community services with care, connection, and professionalism. Our commercial property team are looking for a detail-loving, deadline-driven Property Leasing Coordinator to keep our commercial admin, milestones, and relationships on point.

Your role. Your impact.

You will be tracking critical dates to coordinating with landlords, agents and legal teams and preparing council exemption submissions - your eye for detail will make you the go-to support for the Property Leasing Manager.

You’ll also manage room hire bookings and invoices, contribute to strategic property decisions, and help keep our systems (and spaces) running smoothly.

Reporting to the Property Leasing Manager, you’ll:

• Coordinate leasing documentation, notices, milestones, and renewals
• Maintain accurate records and databases (NOMOS) across the lease lifecycle
• Reconcile rental invoices and track payments
• Administer room hire bookings, agreements, invoicing and client liaison
• Prepare property reporting materials and support internal leasing meetings
• Be ready to act as a backup for the Property Leasing Manager when required

Who we’re looking for

You’re a confident communicator and methodical organiser with:

• At least 2 years' experience in commercial leasing or legal admin
• Strong administration skills and the ability to manage competing priorities with ease
• Confidence working with lease documentation and legal terms
• Tech-savviness across systems like NOMOS and the Microsoft Office Suite
• Great judgement and a collaborative, service-oriented mindset

What will make you stand out?

• Experience supporting leasing processes in a not-for-profit, government, or commercial property setting
• Familiarity with compliance requirements related to commercial leasing
• A calm, can-do approach when things get busy

What’s in it for you

At Each, we’ll support you to thrive with:

✔ Flexibility that works for you – Hybrid work options and a supportive team culture

✔ Salary packaging – Increase your take-home pay with up to $18,550 in tax-free benefits

✔ Career progression – Opportunity to step up during planned leave periods

✔ A dynamic, values-led workplace – We care, we listen, we learn, we deliver

✔ Purpose in your paperwork – Your admin work supports health, mental health & community programs

Applications Close: 5th August 2025

We’ll be reviewing applications as they come in, so don’t miss your moment.  If you have questions or need more information, please contact Vicki Kalfat, Executive Assistant, [email protected].

Ready to make a difference?

If this sounds like the kind of role that would make you excited to come to work each day, we’d love to hear from you. Please review the Position Description (available on our careers site when you click apply), upload your resume, and include a short note in the ‘Message to Hiring Manager’ field outlining your interest and suitability.

Next Steps in the Hiring Process 

Thank you for your interest in joining Each! To learn more about next steps, please check out our Hiring Process Guide.

We are a 2025 Circle Back Initiative Employer - we commit to respond to every applicant.  

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