• Manage and organise the Director's inbox, prioritising important emails and ensuring nothing is missed.
• Monitor incoming emails and flag anything requiring the Director's attention.
• Follow up on outstanding emails, requests and tasks.
• Draft simple email responses where appropriate.
• Keep the Director's calendar organised and up to date.
• Schedule and coordinate meetings, appointments and commitments.
• Identify potential scheduling clashes and help manage the Director's time effectively.
• Set reminders and keep the Director informed about upcoming appointments and important commitments.
• Assist with organising the Director's personal commitments where required.
• Keep track of children's school activities, events, appointments and important dates.
• Help coordinate arrangements around school pickups and children's activities when required.
• Assist with general administration and keep tasks, information and follow-ups organised.
• Follow up staff, suppliers and other outstanding matters.
• Assist with basic client and supplier communication.
• Coordinate bookings, appointments and inspections.
• Assist with business travel, including travel and accommodation bookings.
• Ensure the Director has the information and details he needs ahead of meetings, appointments and travel.
• Assist with basic invoice administration using Xero and Workbench.
• Review invoices in Xero, check invoice details and make sure the information is correct.
• Check invoices against purchase orders where required and ensure the relevant details match.
• Help keep invoice records organised and up to date.
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