Executive Assistant for a Trades and Labor Company in Australia (Home Based Full Time)

• Provide direct Executive Assistant support to the Head of Civil or Construction

• Assist with tender administration, including completion of non\-technical schedules and document formatting (Word, Excel, PowerPoint, PDF preparation)

• Manage inbox support and internal correspondence, including drafting and issuing emails on behalf of management for internal stakeholders

• Handle calendar management, meeting coordination, and scheduling across multiple stakeholders

• Coordinate domestic and international travel, including flights, accommodation, hire cars, and detailed itineraries

• Support onboarding administration for new staff, including coordination of accounts, uniforms, access forms, and internal requests

• Liaise with IT providers for basic coordination and requests (no technical troubleshooting required)

• Prepare documents and materials for meetings, presentations, and business travel

• Assist with expense administration, including receipt tracking and coding statements to projects using Excel

• Manage leave approvals through internal portals and systems

• Support fleet and plant administration, including registrations, insurance documentation, and servicing bookings

• Coordinate events, training bookings, key milestones, and internal initiatives as required

• Act as a dependable point of contact to ensure staff have the resources and support needed for daily operations

• Identify and recommend improvements to administrative systems and workflows

"}},{"fieldLabel":"Must Haves","uitype":110,"value":"• This role is only open to Filipinos permanently residing in the Philippines
• Proven experience as an Executive Assistant or Senior Administrator (construction or projects environment highly regarded).
• Advanced proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint).
• Strong Excel capability, including reviewing, checking, and reconciling data.
• Confidence in written communication style clear, concise, and professional.
• High level of organisation and ability to work autonomously.
• Strong stakeholder management and follow\-up skills.
• Excellent attention to detail and quality control mindset.
• Ability to manage multiple priorities in a fast\-paced environment.
• Willingness to learn basic functions of construction software (e.g. Procore but not essential)."},{"fieldLabel":"Nice to Haves","uitype":110,"value":"• High accuracy and attention to detail across all administrative outputs.
• Efficiency in inbox and calendar management that reduces executive workload.
• Timely coordination of travel, expenses, and internal requests.
• Strong internal communication and follow\-up with minimal rework.
• Consistent support that enables leadership to operate without admin bottlenecks."},{"fieldLabel":"Home Office Requirements","uitype":110,"value":"Please only apply for this role if you have the following home office requirements:

· Perfectly working headset and webcam
· Stable internet connection of at least 25 Mbps ~ 50 Mbps
· Up to date computer system with a minimum of Windows 10 or later and macOS Monterey (12.0) or later
· Quiet room with no distractions or background noises
· A backup plan if the power goes out or if your internet connection becomes unstable during your shift

Only applicants meeting the strict criteria above will be contacted."},{"fieldLabel":"Connect With Us","uitype":110,"value":"https://virtualcoworker.com.ph
https://virtualcoworker.com/our\-culture
https://www.facebook.com/virtualcoworker
https://www.linkedin.com/company/virtual\-coworker"}],"isMobile":false,"iframe":"true","jobType":"Full time","applyName":"Apply Now!","zsoid":"8208015","FontFamily":"Arial, Helvetica, sans\-serif","jobOtherDetails":[{"fieldLabel":"Job Category","uitype":2,"value":"Virtual Assistant"},{"fieldLabel":"Work Schedule","uitype":1,"value":"Monday to Friday, 8:00am \- 4:00pm Australian Eastern Standard Time"},{"fieldLabel":"Hours Per Day","uitype":2,"value":"Full Time – 8 hours per day"},{"fieldLabel":"Industry","uitype":2,"value":"Trade and Labor"},{"fieldLabel":"Client Location","uitype":2,"value":"Australia"},{"fieldLabel":"Work Location","uitype":1,"value":"Home Based \- Philippines"},{"fieldLabel":"City","uitype":1,"value":"Sydney"},{"fieldLabel":"State/Province","uitype":1,"value":"New South Wales"},{"fieldLabel":"Zip/Postal Code","uitype":1,"value":"2000"}],"headerName":"Executive Assistant for a Trades and Labor Company in Australia (Home Based Full Time)","widgetId":"147741000000390320","isJobBoard":"false","userId":"147741000000027001","attachArr":[],"customTemplate":"3","isCandidateLoginEnabled":true,"jobId":"147741000072181186","FontSize":"12","googleIndexUrl":"https://virtualcoworker.zohorecruit.com/recruit/ViewJob.na?digest=mYhLPVmsdoeEYzvtj4AKbSaeNlYHwKOHkmt.e47.yuk\-&embedsource=Google","location":"Sydney","embedsource":"CareerSite","logoId":"idwop0ece2fcac21a443ba16938fb832bdc3b"}