Retail Project Administrator - Urgent Hiring

About us

Cheil Australia is an idea-focussed, data-inspired, CX agency based in Sydney and part of Cheil worldwide; a global agency network of 53 offices across 45 countries with 6,500 employees.

More locally, Cheil is a fast-growing family of over 90 thinkers, creators and passionate doers based between the heart of Surry Hills and Olympic Park. Cheil delivers Digital, Retail and Creative solutions for some of the world’s most loved brands.

Our specialist teams work together to create a truly integrated approach for our partners. We produce work across all channels for the greatest impact and the biggest return. Connecting capabilities for a truly inciting customer experience.

Your New Opportunity

The Retail Project Administrator will support the coordination, planning, and implementation of Retail Environment projects, including retail displays, fixtures, fit-outs, and store developments. The Retail Project Administrator will assist with project reporting, schedules, resources, equipment, and information, ensuring effective communication and client satisfaction.

What you’ll be doing

• Support the management of shop-fitting scoping, site audits, tenders, and cost analysis.
• Prepare and manage project reporting for DCR.
• Assist with the coordination and communication of installation timelines and contingency planning.
• Aid in managing project processes, including the review of designs, production, prototyping, and installation.
• Help maintain project documentation, including quoting, orders, tracking costs, and progress.
• Support financial reconciliation of costs, purchase orders, and invoicing.
• Assist with managing design documentation, drawing issues, production timelines, and project communication.
• Aid in managing defects and issues to completion.
• Support the coordination and supervision of trades on site, ensuring quality and timelines.
• Provide other support as directed.

About You

• Tertiary qualification in Project Management (preferred).
• Experience in shop-fitting, design, or retail project management is desirable (Non-IT project management).
• Understanding of the retail environment and merchandising is an advantage.
• Experience in production, retail design, and procurement is advantageous.
• Team player
• Strong interpersonal and communication skills, both written and verbal, with the ability to liaise with a range of senior stakeholders and build client relationships.
• Excellent planning, organisation, and negotiation skills.
• Strong attention to detail.
• Ability to work confidentially with minimal supervision.
• Problem-solving skills and the ability to support and communicate with the wider team

Life at Cheil

At Cheil, we truly value our people and promote a healthy, collaborative and supportive culture. We are an equal opportunities employer committed to embracing a diverse and inclusive work environment. We also provide some great benefits:

• Hybrid working between home and our two Sydney offices
• Competitive remuneration package
• Performance rewards + incentives
• Discounts on Samsung products – up to 50% off
• Discounted Health Insurance, Health and Wellness subsidies and Lifestyle Membership
• Time off for your Birthday
• An additional day off for anniversary year
• Ongoing training, career development and progression planning
• Personalised learning platform and tools
• Modern office with a vibrant atmosphere
• Onsite parking available in Olympic Park and Pet-friendly office in Surry Hill
• Regular team and company social events
• Opportunity to work on one of the biggest and most loved global brands.

How you can join the team

If this role and life at Cheil sounds like the perfect fit, we would love to hear from you! If you require any reasonable adjustments during any part of the recruitment process, please let us know.