Senior Administration Officer - Growth-Minded Organization

About D&N

Established in 2017, D&N is a growing specialist geotechnical and environmental consultancy with offices in Canberra, Sydney, and Brisbane. Our dedicated team of geotechnical engineers, engineering geologists, and environmental scientists work on a diverse range of projects, catering to clients of varying scales across Australia. 

About the Role

In response to our expanding operations, we are seeking an experienced Senior Administration Officer to join our team. This varied role offers a unique opportunity to contribute to the growth and success of our business. As a self-starter with a can-do attitude, you will provide finance and admin support nationally while assisting in the daily operations of our Brisbane office.

Key Responsibilities 

Finance duties: 

• Prepare and generate financial reports. 
• Debtor management.
• Contribute to identifying strategies to optimise working capital utilisation. 
• Liaise with team members to undertake quarterly forecasting.
• Manage local office accounts receivable and payable. 
• Handle local office invoicing.
• Approve local office employee expenses. 
• Perform other relevant duties as required.  

Administration Duties: 

• Coordinate travel bookings for the national team. 
• Schedule meetings and take minutes. 
• Manage local office supplies, equipment, and PPE.
• Maintain the local office asset register. 
• Assist with office internal audit requirements. 
• Assist with insurance renewals. 
• Manage the local office supplier/sub-contractor register. 
• Oversee the local office quality and safety system requirements. 
• Liaise with clients, sub-consultants, and suppliers. 
• Coordinate with office service providers such as cleaners and maintenance when required. 
• Perform other ad-hoc duties as required. 

 About You:

This role requires a resourceful self-starter with initiative and excellent communication skills. 

• Previous administration experience
• Financial Acumen
• Strong communication skills: You should possess strong communication skills to ensure clear and timely communication with colleagues, management, and stakeholders
• Computer and IT Literacy: Proficiency in MS Word, Excel, and Outlook is essential for effectively carrying out administrative and financial tasks.
• Time Management: Exceptional time management skills are necessary to prioritise tasks and meet deadlines efficiently
• Flexibility & Adaptability: You should be flexible and adaptable, comfortable working within a team nationally, both collaboratively and independently
• Can-Do Attitude: A can-do attitude is crucial for taking initiative and finding solutions to challenges that may arise
• Multitasking: Adept at multitasking and task switching as priorities shift ensuring efficient workflow and timely completion of tasks

This role presents a great opportunity to grow your finance and admin skills as the company expands.

We'd love to hear from you if you meet the requirements and are ready to take on this exciting challenge!