Senior Administration Specialist

Title:

Take the challenge, join us on the journey! Join a dynamic team providing a high level of support across the business.  

Our people are important to us, and you will play a key role in contributing to the success of our business. We believe in empowering our employees and nurturing development within a culture of trust. We are looking for someone that is willing to step up and build upon opportunities. We will encourage and empower you to work in a way that suits your style and look forward to discussing the ways in which we can build success. 

The Opportunity 

Reporting to the Melbourne Office Manager, you will be responsible for providing high level administrative support across major infrastructure projects and multiple technical disciplines. This role plays a key part in supporting Engineers and Project Management professionals through the preparation and delivery of project documentation, reports, and plans.

Day-to-day responsibilities include document formatting, invoice creation and other financial administration tasks, meeting coordination and preparation, facilitating training and onboarding requirements, travel coordination, and managing a range of ad hoc administrative activities as required. The role also includes providing reception coverage and offers the opportunity to support and mentor junior administration team members.

You will be part of the Administrative Support team. While the position allows for a degree of autonomy, success in this role will be driven by your ability to contribute to a collaborative team culture and build strong working relationships with key internal stakeholders across administration and project teams.

KBR supports flexible working arrangements, with a requirement to attend the Melbourne office a minimum of three days per week. You will receive ongoing professional development opportunities and exposure to a diverse range of technical professionals and infrastructure projects. Employees of KBR may also benefit from up to eight additional hours of accrued flexible leave every four weeks.

Who you are 

You have experience in supporting projects in a consultancy environment which may an advantage but not a requirement and have proven experience working within a team.  

You have demonstrated that you can build relationships with a variety of people from different professional backgrounds and disciplines. This gives you the ability to communicate effectively, both in person and via written communication. You are a team player; KBR is a team of Teams, so you are excited about contributing to our success. You will have the following skills and experience: 

• Demonstrated experience providing administrative support

• Proven understanding of how an administration team functions

• Experience utilizing Microsoft office package, particularly skills with Microsoft Word, Microsoft Dynamics and Concur would be a benefit

• Excellent time management, organisational, Communication and numerical skills 

Who we are 

KBR’s Infrastructure Solutions business works with customers across the nation to plan, design and deliver smarter, safer and more sustainable infrastructure to meet the demands of the future for all Australians. We’re a team of over 1200 who deliver engineering, science and technology solutions across the water, transport, energy, sustainability, resources and defence sectors.  

  The perks:

• Industry leading salaries, reviewed annually  

• The opportunity to accrue an additional 8 hours of time off every 4 weeks  

• Salary packaging and Novated leases  

• Salary continuance (Income protection)  

• Paid Professional Membership Fees  

• Life/Health insurance discounts  

• Flexible work arrangements (start/finish times, WFH, Flex time)  

• End of trip facilities  

• Employee Stock Purchase Plans  

• Paid parental leave  

• Personal Career development plans  

• Growth and promotion opportunities  

Our people are the heart of everything we do. We are dedicated to creating work environments in which every member of our team of teams feels safe, supported, respected, trusted and valued, and where each person is given opportunities to belong, connect and grow. 

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