About This Opportunity

We are looking for a proactive and detail-oriented Senior Events Officer to join our UQ Events team within the Advancement and Community Engagement portfolio. In this role, you will play a key part in planning and delivering high-profile events that enhance the University’s reputation and community engagement. These events include Vice-Chancellor hosted functions, building openings, award ceremonies, alumni and donor engagements, UQ staff events and graduation celebrations.

You will support an ambitious annual events and engagement program, ensuring a strategic and impactful approach to fostering strong connections with our community.

Reporting to the Principal Events Officer and working under the leadership of the Senior Manager, Community Engagement and Events, you will contribute to a diverse range of UQ events and engagement initiatives.

Key responsibilities will include: 

• Provide expert event management support, advice and documentation to the Office of the Vice-Chancellor, senior leadership, and UQ staff for key university events.
• Develop and manage stakeholder relationships, working closely with external suppliers and internal university clients.
• Plan, coordinate, and execute major events, including centre launches, award ceremonies, and high-profile receptions, ensuring seamless delivery and adherence to standards of operating and protocols.
• Oversee event logistics and compliance, including budgeting, supplier negotiations, risk assessments, and sustainable event practices. Manage event data, reporting, and evaluation, ensuring CRM updates, compliance with privacy policies, and post-event analysis for continuous improvement.

 This is a Full-time, 100% FTE Fixed-term position through to 31 December 2026 at HEW 6.  

About You

• A degree in event management or marketing/public relations or a related area plus substantial experience in event management OR an equivalent combination of training/education and experience is required.
• Demonstrated experience producing accurate, comprehensive documentation and briefings, detailed event plans, risk assessments, and post-event reports. Experience managing protocol requirements for Senior Executives and Government representatives would be highly regarded.
• Demonstrated experience in managing multiple projects and events and prioritise work requirements.
• Strong administration skills, including excellent attention to accuracy and detail, and a commitment to innovation and continuous improvement.
• Proficient in the use of Microsoft Office suite. Strong preference for experience with software such as EventsAir, Wrike, Raiser's Edge, and/or SalesForce.
• Flexibility to work outside normal work hours and a current Queensland driver's licence.

Appointment to this role is subject to the successful completion of relevant pre-employment checks, which may include verification of the right to work in Australia, qualifications, criminal history checks, and other role-specific requirements such as Blue Card checks. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Questions? 

For more information about this opportunity, please contact Cathy James, Senior Manager, Community and Events via [email protected]  

For application inquiries, please reach out to the Talent Acquisition team at [email protected], stating the job requisition ID in the subject line. 
 

Want to Apply?

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:

• Resume
• A cover letter summarising how your background aligns with the 'About You' section

Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent, particularly from Australia’s First Nations Peoples. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact [email protected].

Other Information 

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

Applications close 10 February 2026 at 11.00pm AEST (R-60972). Please note applications will be reviewed as received. Candidates may be contacted and interviewed prior to the job closing date. We encourage candidates to apply as soon as possible.

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