Senior Office Administrator

A fixed term full-time contract has become available with a company that specialises in industrial coatings and concrete remediation, with jobs spanning Queensland and NSW.  With over 35 years history, they are a market leader and supplier of services to government, mining, construction and heavy industries.

Based at Carole Park, this role will provide maternity leave coverage through to 31/01/2025 (with the possibility of further opportunities beyond this).  As part of a small administrative team, the Senior Office Administrator is responsible for the efficient day-to-day running of the Head Office (including human resources); and for providing administrative support to the Business Manager and Managing Director. Duties include:

• Responding to incoming customer enquiries and liaising with clients about job status.
• Monitoring, distributing and responding to incoming emails.
• Purchasing of incidentals, amenities, stationery and other requirements.
• Updating and maintaining job schedule.
• Ensuring QA reports are completed and attached to invoices.
• Booking travel and accommodation for away jobs.
• Preparing quotes and raising purchase orders.
• Invoicing of jobs and claims.
• Data entry into spreadsheets and Xero (including fuel purchases, costs, pricing, client/supplier and employee data).
• Recordkeeping and archiving (manual and electronic).
• Co-ordinating on-boarding of new personnel (including employment contracts and other related information).
• Ordering, issuing and updating inventory lists of PPE.
• Organising training for team members and updating training register.
• Organising services/maintenance and other requirements for vehicles plant and equipment and updating/maintaining records and logs in Sharepoint.
• Ordering, monitoring and reconciling fuel card and toll tag usage.
• Associated administrative tasks as required.

This role provides key administration support to the business and we are seeking the following skills and experience:

• Previous aligned administration experience (including tasks such as preparing quotes, spreadsheeting, purchasing, invoicing and organising travel/accommodation).
• Strong organisational skills with a proven ability to manage competing priorities and meet deadlines.
• Confident using MS Word, MS Excel and MS Outlook with experience using SharePoint and Xero preferred.
• Proven attention to detail and accurate keyboarding skills.
• Availability to work Monday to Friday (7:30am start preferred) and commence asap to support handover training.

If this sounds like you, please submit your application or contact our recruitment team on 3812 2920.

We look forward to hearing from you!

www.topoffice.com.au