Senior PII Analyst

Are you a Data Privacy Expert and looking for a short-term contract role? Your new company
A Melbourne-based innovative education institution is looking for a Senior PII Analyst to lead detailed data discovery and mapping to identify, classify, and document PII across the client's digital landscape. Initial tenure: 3 months (contract)

Your new role

• Build and maintain the institutional PII Heatmap, tracing data from ingress points (forms/APIs) through storage and retention.
• Maintain the "Source of Truth" register for PII holdings across core systems (e.g., Salesforce, SMS) and unstructured repositories (e.g., file shares).
• Conduct risk assessments, map data flows between systems to detect unauthorised replication, shadow spreadsheets, and integration risk.
• Review data collection points (web forms, manual uploads, applications) to minimise unnecessary PII entering the environment.
• Recommend and help implement data protection measures (encryption, masking, anonymisation) and enforce access controls with IT/security teams.
• Partner with business owners to validate business purpose for sensitive fields; challenge "just-in-case" collection practices.
• Monitor, report, and track PII exposure incidents; prepare compliance and risk reports for audits and regulatory reviews.
• Compare current practices against University privacy standards; recommend remediation (redaction, purging, access restriction).
• Contribute to requirements definition, scope management, and prioritisation across projects and programs.
• Perform other duties as required to strengthen the identifiable data security capability across the portfolio.

What you'll need to succeed
You'll be expected to have a solid understanding of cybersecurity principles for data collection, distribution, storage, and deletion. You'll also need :

• Strong knowledge of data privacy laws and frameworks (e.g., GDPR, CCPA, HIPAA, Australian Privacy Principles) and familiarity with data discovery tools and DLP solutions.
• Proven business analysis, governance, and compliance experience applied to IT services and improvements.
• Highly developed planning and organisational skills-able to set priorities, implement improvements, and meet deadlines.
• Advanced ability to analyse business needs and produce functional specifications and actionable solutions.
• Strong stakeholder influence, negotiation, and relationship management skills.
• Excellent analytical and problem-solving capability to address complex data issues.
• Clear communication and presentation skills to convey complex information effectively.
• Hands-on experience reviewing data structures (e.g., Excel exports, JSON snippets, field definitions).

What you'll get in return

• Exposure to enterprise-scale systems and a mature Enterprise Architecture environment.
• Collaborative, supportive team with approved models, methods, and tools.
• Competitive contract engagement with potential to extend or transition based on outcomes.
• Hybrid work culture with emphasis on work-life balance

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV to [email protected], or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays appreciates the importance of workforce diversity and inclusion. We are an equal opportunities employer and have policies, procedures and relationships in place to promote our understanding of all forms of diversity. #2973233