Ships Agency Administrator Geraldton

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

Join Wilhelmsen Port Services (Australia) Pty Ltd

Exciting Opportunity: Ships Agency Administrator

• Are you driven by curiosity and a desire for personal and professional growth?
• Do you value accountability, sustainability, bravery, and delivering winning results?
• Are you passionate about providing exceptional customer service in a fast-paced industry?

If your answer is YES, then we invite you to join us! A thrilling opportunity has opened up for a permanent full-time Ships Agency Administrator to become part of our team in Geraldton, Western Australia.

A Day in the Life of a Ships Agency Administrator:

• In this role, you will support daily port and agency operations with general office administration, documentation, and system entries to keep workflows running smoothly.
• You will assist with vessel line-up updates, vessel registers, cargo documentation, and customs-related entries, ensuring accurate and timely records.
• Your responsibilities include coordinating logistics such as crew and technician travel, accommodation, transport, and handling routine banking and post office tasks.
• You will work closely with the agency and operations teams to process invoices, manage internal systems (WASP, MARS), and support daily reporting requirements.
• You will also provide ad hoc administrative support and assistance to the Fremantle office as required.

Who You Are:

• You are a self-motivated, results-driven individual with a passion for achieving excellence.
• While prior experience or exposure to the Shipping Industry is advantageous, we welcome candidates with a strong work ethic and the right attitude to learn and succeed.
• Attention to detail, administrative proficiency, and a good grasp of computer skills are essential.
• You thrive under pressure, meet deadlines effectively, and approach challenges as opportunities for growth.
• Safety, compliance, and wellness are paramount to you and your team's success.
• You must possess a valid Australian work permit, driver's license, and driving experience.

What We Offer:

• A competitive base salary, plus superannuation.
• A collaborative, diverse, and supportive team environment fostering growth and development.
• Access to modern training programs, advanced systems, and tools to enhance your skills and efficiency.
• Health and wellness support, including an employee assistance program for you and your family.

About Wilhelmsen:

Established in Norway in 1861, Wilhelmsen is a global maritime leader providing essential products, services, qualified crews, and technical management across 60+ countries. We are committed to driving industry innovation through renewable energies, zero-emission shipping, drone deliveries, digitalization, and fostering diverse, inclusive workplaces. 

At Wilhelmsen Port Services, we embody five DNA Hallmarks that define our organizational ethos. We expect each of our employees to exemplify these values:

• Winning: We strive to be the best with a positive mindset, going above and beyond, and finding solutions to challenges with enthusiasm and confidence.
• Accountable: We take ownership, standing for individual and team results. We are proactive, honest, and transparent in delivering the best outcomes.
• Sustainability: Our commitment to sustainability goes beyond environmental care; it includes considering the long-term impact of our actions, prioritizing safety, taking corrective action when necessary, and fostering a healthy, diverse, and inclusive working environment.
• Brave: Embracing change, seeking feedback, and standing up for what is right define our bravery. We assess risks while ensuring safety and sustainability in all endeavours, and 
• Curious: We encourage asking questions, experimenting with new solutions, staying informed about market dynamics, understanding customer needs, analysing competitors, identifying opportunities, and continuously learning and improving.

Applying: 

Are you ready for an exciting career? Don't miss this opportunity—apply now to join our remarkable team at Wilhelmsen.

Work location: Geraldton, Western Australia
Application deadline: Friday, 27th February 2026
Contact details: GBS HR Oceania ([email protected])

Please note that all positions at Wilhelmsen are subject to reference and ID checks. For certain roles, additional background screening may be required.