Team Assistant

Are you a highly organised and proactive individual who thrives on facilitating team success? We are looking for a Team Assistant to join our dynamic Stakeholder Engagement Team. In this important role, you will be the go-to person, ensuring the team operates efficiently and productively.

All about Service and Creative Skills Australia (SaCSA):
Service and Creative Skills Australia (SaCSA) is an industry-owned, industry-led Jobs & Skills Council (JSC), funded by the Department of Employment & Workplace Relations (DEWR). We offer workforce planning, guidance and advocacy for the following industries:

• Arts
• Personal Services
• Retail
• Tourism
• Hospitality

Working within a tripartite approach, SaCSA is the critical link between industry stakeholders, government and unions. We aim to provide a stronger, more strategic voice in ensuring Australia’s Vocational Education and Training sector delivers stronger outcomes for employers, workers, learners, trainers and educators.

As the leader in workforce development initiatives for our industries, SaCSA collaborates with industry to identify and articulate current and future employment trends and develops solutions that best serve those needs.

All about the role:
Diary Management

• Manage and co-ordinate complex diaries of the Stakeholder Engagement Team, including booking meeting rooms and catering as well as ensuring the Stakeholder team members have prepared briefing documents and any other research information required for their meetings.

Travel

• Manage the travel and accommodation arrangements for all the Stakeholder Engagement Team  
• Prepare detailed and up to date itineraries for complex trips undertaken by the Stakeholder Engagement Team and Executive

Administration

• Manage the document flow to and from the Stakeholder Engagement Team ensuring that incoming correspondence requiring a response is actioned in a timely manner
• Assist the Stakeholder team to maintain accurate CRM records for stakeholders, external contacts and events and proactively capture relevant information.
• Document insights, minutes and actions for internal and external meetings, roundtables and events.
• Proof reading, editing or collating information.
• Assist in creation of internal briefing and agenda documents needed on general information of events, organisations and stakeholders.
• File Management of all documents 

All about you
You’ll be an experienced Team Assistant who enjoys supporting the needs of a diverse range of team members. Juggling travel plans and diary management is fun for you! Your advanced knowledge of MS Teams and the other Microsoft Office software is a must. We’d look even more favourably on your application if you’ve gained your experience in a startup environment or a non-profit setting. And, if you’ve know your way around Hubspot CRM that would be ideal.

As we navigate uncharted territory and agitate for change, with no blueprint, the need to be flexible and collaborative in your approach is crucial. Initiative, solution orientation and resourcefulness are all essential qualities required in this role and will help you navigate the ambiguity.

In return, you’ll be in a contemporary work environment, working with a dedicated, driven and purposeful team, where the impact of your work will make a difference to quality of life of learners, to industry and the workforce of Australia as a whole. Our team culture is supportive, collaborative and inclusive.

To be successful in this fulltime role you’ll be Sydney based and available to be in our offices 4/5 days a week.

Ready to apply? A few more details:

You’ll need proof of entitlement to work in Australia.

We welcome applicants from a range of backgrounds and experiences, including Aboriginal and Torres Strait Islander peoples, people from culturally and linguistically diverse (CALD) backgrounds, LGBTIQA+ and people with disabilities. Our workplace embraces diversity in all its forms.

This is a full-time role based in our Sydney office. We’re open to flexible hours and there may be an opportunity for limited hybrid/remote work in the future.

To apply, send your CV and cover letter sharing what appeals to you about the role and how you’d be a good fit to [email protected] or click the apply now button on this job advert.