Team Assistant - Digital

Division: Digital 

Department: Digital Capabilities & Commercial 

Reference number: 12948 

Engagement type: Permanent

This is a Permanent Full-Time position based in Melbourne.

AEMO at the Heart of Energy

AEMO is Australia’s independent energy system and market operator and system planner. AEMO’s purpose is to ensure safe, reliable and affordable energy today, and enable the energy transition for the benefit of all Australians.  Australian governments are now committed to a net zero economy for Australia by 2050 and our vision is to enable this.

We have the once-in-a-lifetime opportunity to co-design the future of our energy systems, and our core values revolve around character, commitment, and connection.

Join us as we contribute to this significant transition in the energy sector!

About the Team & the Position

The Digital Division enables the delivery of AEMO’s obligations through technology and improves outcomes for both internal and external stakeholders. Digital provides services to internal AEMO business units, employees, contractors, subsidiaries such as AEMO Services, external government bodies and market participants.

The Energy Markets and Corporate Digital Systems (EMCDS)Team will deliver new development, ongoing maintenance and operational support for AMEO managed energy markets across the National Electricity Market (NEM), Wholesale Electricity Market (WEM) and Gas markets including the associated retail systems.

Provision of administration support to the Digital Leadership Team, primarily Melbourne located Group Managers, and EGM Digital Office to enable key stakeholders to focus on critical elements of their roles / leadership within their teams. This role will work closely with the Executive Assistant to the EGM Digital for direction, Team Assistant – Digital (peer), and the Digital Leadership team for admin assistance.

Position Responsibilities

Digital Leadership Team support:

Primarily supporting the Group Managers located in the Melbourne office; assist the Digital Leadership team with various administrative tasks which include (but are not limited to):

• Assistance with travel bookings for team members that are not set up on the corporate travel booking system


• Assistance with coordination of meetings with external stakeholders


• Assistance with coordination of Digital departmental leadership team offsite events


• Expense reconciliation


• The role has standard operating procedures and requirements to follow. More complex issues will need to be directed to the Manager as required.


• Covering EA and / or Team Assistant colleague where required i.e. leave coverage

Assistance to EA to EGM Digital where required. This may include:

• Assist with coordination of meetings


• Assist with coordination of events


• Preparing and documenting Meeting Agendas, Minutes, and Actions


• Expense/invoice reconciliation


• Electronic filing of correspondence in relation to EGM Digital and DLT


• Any other ad hoc administrative duties required for the smooth running of the EGM Digital Office

Position Requirements

Skills & Experience:

• Proven experience in similar administration role within a corporate environment.


• Strong communication and interpersonal skills.


• Well- developed organisational, planning and problem-solving skills.


• Excellent attention to detail.


• Integrity, commercial judgement and high degree of discretion.


• Advanced knowledge of MS Office applications including Teams, Word, Excel, and Outlook.


• Ability to self-manage and prioritise work and work well within a team environment.


• Enthusiasm for continuous development

Education/ professional Certifications: 

• Year 12 or equivalent to Cert III.


• Undergraduate certification in a business discipline desirable.


• Relevant background / security checks & clearance as required.

In return some of our benefits to you

• Flexible working: work from home, part time, job share, hybrid options, and additional leave options


• Professional development via projects, industry networks, job rotation, study assistance and more.


• Give back with up to 4 days of volunteering leave per year.


• Reward your hard work with annual performance bonuses (subject to eligibility).


• Embrace a healthier you with our wellness program, discounted health insurance, gym perks and our comprehensive Employee Assistance Program (EAP). 

About Our Process 

At AEMO we are committed to creating a diverse and inclusive workforce. We welcome people of all backgrounds, including people with disabilities and neurodivergence and those who identify as Aboriginal and/or Torres Strait Islander.

If you have any accessibility requirements to support you during the application or interview process, simply let us know by emailing us at [email protected]