Thesis Examinations Officer

Every institution values excellence. What matters most is why.

Griffith was created to be a different type of university.  You’ll find we’re about leading research, academic excellence, and the transformative power of education. But what sets us apart is why those things matter and how you’ll achieve them.

Why? Griffith brings together exceptional minds like yours from across the globe and from all walks of life. Here, we do incredible work, questioning and challenging, always in the pursuit of excellence.

The Griffith Graduate Research School (GGRS) is the dedicated point of contact for all Higher Degree by Research (HDR) candidates and governs the strategic direction for the HDR agenda at Griffith University. The GGRS works closely with academic and professional areas in maintaining quality standards of HDR recruitment, admission, candidature management, education and examination.We are seeking a detail-oriented and efficient Thesis Examinations Officer to join our team at our Nathan, Australia location.

The focus of the HDR Thesis Examinations Officer is to provide administrative support and advice in the areas of Higher Degree Research progress and completions to Deans (Research), HDR Convenors, Heads of Element and Element administrators and responds to HDR candidate enquiries relating to progress and completions  

The position will report to the HDR Operations Team Leader (Progress & Completions) and will work within the Griffith Graduate Research School.

Bring your excellent experience, communication and customer service skills and provide a range of tasks including:

• Create, process and manage data and information using various student systems ensuring, data integrity and accuracy always.
• Assist in the coordination and administration of the entire thesis examination process from submission through to award.
• Assist in the coordination and administration of candidature milestones as they apply to the Progress and Completions space.
• Provide timely written and oral advice to clients on systems, policies and procedures pertaining to the thesis examinations area and Higher Degree Research more broadly to inform a range of internal and external clients regarding progress and theses management matters.
• Troubleshoot and provide assistance to internal and external clients regarding all aspects of the online thesis examination systems.
• Provide assistance to other areas across the Griffith Graduate Research School to meet high workflow demands as required.

About you

The successful candidate will hold a degree, or an equivalent combination of relevant experience and/or education/training.  You will have strong organisational skills with the ability to maintain attention to detail while working under pressure. The successful appointee will have excellent written and oral communication skills and a proven track record of quality client service. You will have well developed computer literacy skills, including the ability to adapt to new systems quickly.

What we can offer

This is a fixed term (12 months), full-time position and will be primarily based at Griffith University Brisbane South (Nathan). Part-time / job share opportunities may be considered.  As Griffith is a multi-site University you may be required to work across other locations. Griffith University’s campuses are located on the lands of the Yugarabul, Yuggera, Jagera, Turrbal, Yugambeh and Kombumerri peoples.

Salary Range

The full-time base salary for a HEW Level 5 is in the range $79,705 - $89,416 per annum, plus 17% employer superannuation. The total package is in the range $93,255 - $104,617 per annum.

Why Griffith?

As a values-led organisation, at Griffith University, we've worked hard to create a dynamic and strong organisational culture. We offer:

• Wide range of Learning and Development opportunities
• Salary packaging options and corporate health discounts
• Generous leave entitlements including paid parental leave and leave loading
• Support with future learning opportunities through our educational staff assistance scheme
• Health Safety and Wellbeing initiatives – on campus Gym facilities

How to apply

At Griffith, we’re committed to providing a safe and inclusive environment for all - whoever you are and wherever you’re from. If you require any accommodations, we welcome you to let us know so we can work with you to participate fully in our recruitment experience.

Griffith University values diversity, inclusion and flexibility and we encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. For more information please visit our Equity, Diversity and Inclusion page. Griffith University also maintains a strict zero-tolerance policy against all forms of modern slavery. For more information, please refer to Griffith’s Modern Slavery Policy.

Please submit your application online and ensure it includes the following:

• A covering letter outlining your suitability for the role (please refer to the About you section above and the position description)
• Current curriculum vitae/resume including full contact details

Applicants must have unrestricted working rights. Visa sponsorship is not available for this position.

Successful candidates may be subject to a criminal history check.

For further information specifically about this role, please contact Kathleen McNulty, HDR Operations Team Leader (Progress and Completions) at [email protected] 

For application support, please contact People Services on (07) 373 54011 and quote reference number REF7990L.

Closing date: Wednesday, 9 July 2025 at 11.59pm AEST. All applications must be submitted online.

Please allow at least 1 – 2 weeks from the closing date to expect an application update.