Ward Clerk (Grade 1), Heath Wing 4 Surgical Ward

Employment Type -  Permanent Part Time

Hours per fortnight - 34 

Job Category - Administration - Ward Clerk

Req Id - 8711 

• Build your career with Victoria’s largest regional health service


• Be an integral part of a team of enthusiastic and busy health professionals


• Permanent part time role (34 hours per fortnight) | 5 weeks leave pro rata & salary packaging

About the role

The Ward Clerk is responsible for the delivery of consumer focused administrative support, ensuring equity of access throughout the patient’s journey on the ward and to assist the multidisciplinary team by providing efficient and effective clerical support to achieve desired outcomes. 

Key Responsibilities

• Provide high-quality clerical, administrative, reception, and ward clerk services in line with organisational policies and confidentiality requirements


• Deliver professional and patient-focused customer service, including managing enquiries, appointments, and supporting patient flow


• Coordinate accurate and timely patient admissions, discharges, and medical records management to meet legal and organisational standards


• Support efficient ward operations through prioritisation of tasks, general administrative duties, and effective use of IT systems


• Contribute to a safe, collaborative team environment, including participation in communication, improvement initiatives, and compliance with policies and procedures

What we’re looking for

• Advanced computer skills, including Microsoft Office and the ability to quickly learn specialised systems


• Strong written and verbal communication skills


• Excellent organisational skills with the ability to prioritise and manage tasks efficiently


• Professional, confidential, and courteous approach in a fast-paced, high-demand environment

Position Description 

Please note Barwon Health will only contact you via our official email and never use unconventional means, such as text messaging or other services.

Barwon Health staff benefits

• Excellent working conditions and a strong sense of job satisfaction


• A vibrant staff wellbeing program and access to our 24/7 Employee Assistance Program


• Extensive professional development opportunities


• Attractive salary packaging benefits




• Living expenses capped at $9,010


• Meals and entertainment capped at $2,650

For more information about working at Barwon Health, please click Here

Diversity and Inclusion

Barwon Health is an inclusive and welcoming employer, committed to reflecting the diverse communities we serve. We value and celebrate people of all genders, sexual orientations, cultural backgrounds, faiths, abilities, family structures, and identities, and encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, culturally and linguistically diverse communities, and members of the LGBTIQA+ community.

Child Safety

We are strongly committed to the safety and wellbeing of all children and young people. Click here for further information on the Victorian Government’s Child Safe Standards: About Child Safe Standards | Victorian Government (www.vic.gov.au)

Additional information

If you need adjustments to participate in the recruitment process, please contact us at [email protected]

All appointments are subject to:

• Satisfactory Police Record Check


• Immunisation Status Clearance


• Working with Children Check (if applicable)

To apply, you will need a resume and a tailored cover letter outlining your skills, experience, and suitability for the position in line with the requirements of the position description. Please note: We do not accept resumes via email.

Contact person:  Bianca Heaphy
Email: [email protected]

Application closing date: 1 July 2026