Who We Are:IFS’s purpose is to help Australians retire with dignity, security and confidence. We use our deep expertise, innovative thinking, collective ownership and scale to empower our partners. We keep the member at the heart of everything we do, and we do the right thing – always. We provide consulting, service design and operational solutions to profit to member super funds addressing their member education, financial advice and unpaid super needs.
Consulting Services:As a partner, we work with organisations to understand their ambitions, challenges and needs. Drawing on 30 years of experience and an innovators mindset, IFS can make the complex simple. Think digital tools, education platforms, advice service models or compliance assurance – if it relates to education, advice or unpaid super IFS can help.
The Opportunity:
Reporting to the Head of People & Culture, the Workplace Experience Coordinator plays a crucial role in ensuring the efficient functioning of the workplace environment. This a 12 month fixed position operating on a part time basis. This mixed position involves various aspects of office/facilities work as well as employee support. The ideal candidate possesses strong organisational skills, excellent communication abilities, and a proactive approach to problem-solving.
The responsibilities of this part time role will include but are not limited to the following:
- Maintain a clean, safe, organised, and functional office space that promotes a positive image of IFS and an engaging work environment for our employees.
- Manage office supplies and vendors to ensure availability and cost-effectiveness.
- Liaise with vendors and service providers for office maintenance, repairs, and other related tasks.
- Coordinate desk assignments, maintenance issues, visitor and employee access requests and the like.
- Oversee facility-related projects, such as office renovations, relocations, and expansions.
- Support health and safety protocols in accordance with regulatory requirements and company policies.
- Provide administrative support for HR-related tasks, such as recruitment, database maintenance and reporting, and coordination of HR related events and training.
- Assist with onboarding of new employees by coordinating workspace setup, IT support, and orientation and materials.
- Assist with offboarding of departing employees as required.
About You: We're seeking a proactive and detail-oriented professional with outstanding communication and organizational skills. Whether you're a student looking for part-time work or someone early in your career in human resources or facilities management, this role offers an opportunity to grow and contribute.
What you'll need to succeed:
- Qualifications in business, human resources or facilities management are an advantage.
- Excellent interpersonal and communication skills, both written and verbal.
- Ability to prioritise tasks and manage time effectively in a fast-paced environment.
- Detail-oriented with a focus on accuracy and quality of work.
- Demonstrated discretion and confidentiality in handling sensitive information.
- Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
- Knowledge of or experience in the financial services sector or a professional services setting highly desirable.
We are looking for candidates who are motivated and enthusiastic, with a view to furthering their career with an organisation they can be proud of.
The Benefits - A competitive salary package, inclusive of 12.5% super
- Above award leave entitlement including additional paid leave between the Christmas and New Year public holidays
- A comprehensive Employee Assistance Program
- Hybrid workforce with set corporate days
- A workplace that is welcoming and celebrates diversity
- The opportunity to work for an organisation that is truly focused on acting in members best interest, not just on making a profit
IFS is an equal opportunity employer supporting diversity and inclusion in the workplace. If this sounds like the role for you, then we’d like to hear from you.
No CV Required
How to get there?
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