Administration Officer - Part-Time

• Unique opportunity to contribute to the smooth operation of our residential aged care service.
• Experienced administrator who has a passion to work with a team to achieve positive outcomes.
• Join an organisation that truly makes a difference.

Administration Officer

Churches of Christ, Clive Burdeu Aged Care Service, Hillcrest

Permanent, Part-time Opportunity

Join our dedicated team as an Administration Officer at Clive Burdeu Aged Care Service, providing essential support in a warm, community-focused environment. This role offers a unique opportunity to contribute to the smooth operation of our residential aged care service, working closely with a small, collaborative team.

Employee benefits

• Five weeks annual leave;
• Salary packaging benefits; 
• Employee Discount program through our large network of retail partners (Bupa Health, Medibank, JB Hi-Fi etc);
• Opportunities for professional development;
• Employee Assistant Program;
• Grants (for eligible employees) to assist in formal study.

About the role

Our Clive Burdeu team is looking for an experienced Administrator to join the team and support the Service Manager in a variety of different tasks.

In this role you will:

• Maintain daily processes that administer staff rosters; fill vacant shifts and generate system reports required to monitor and manage staff schedules.
• Liaise with internal teams to ensure paperwork, training, payroll and compliance requirements are completed within the on-boarding process for new staff; maintain compliant staff and volunteer appraisal, training and registration records.
• Coordinate documentation relating to resident admissions including; generation and signature of resident agreements, processing of discharges and transfers, data input to internal and external residential systems.
• Maintain the residential enquiries database; follow up on resident waitlist and vacancies, conduct site tours for potential residents and relatives, input financial data to generate information and fee quotes for prospective residents.
• Respond to incoming enquiries and coordinate interactions with residents, relatives, suppliers and other stakeholders.
• Schedule and organise meetings, training and appointments as required; assist with administration of meetings including agenda management and minute distribution and preparation of meeting rooms.
• Provide general administrative assistance, including payroll, spreadsheet data management, stationery management and archiving of records.

About you

You will be an experienced administrator who has a passion to learn and work with the team to achieve positive outcomes. Your well-developed communication skills and excellent phone manner allow you to confidently engage with a range of internal and external stakeholders. Through your experience you have gained the ability to multitask and adapt to handle different tasks as they arise. You have experience in customer service, staff rostering, payroll and can confidently use Microsoft Office Suite, specifically Excel. 

Your experience and qualifications for this role should include:

• Certificate III, or equivalent relevant experience in business administration, or other relevant field;
• Minimum two years' experience in an administrative role;
• Experience within the aged care sector is desirable, but not required;
• Knowledge of staff rostering will be highly regarded; 
• Possess a current National Police Certificate, or willingness to obtain one.

Importantly, you will be someone who closely aligns with our organisational values of: Unconditional Love, Continual Innovation, Mutual Trust, Wise Stewardship and Safety.

To apply

To apply for this position please click the Apply Button. For further information, please contact Donna Souvan on .

We actively encourage and invite applications from Aboriginal and Torres Strait Islander people for all our positions.

Applications will be assessed as received