Research Administration Officer Part-Time

We currently have an exciting opportunity for a Research Administration Officer to join our team at AIB. This position is set to commence mid-July covering an extended leave period and offering a fixed-term arrangement till December.

Key Accountabilities:

This position is accountable for but not limited to the following responsibilities:

• Coordinating all aspects of the research candidature journey including maintaining candidate data (e.g. Full Research Candidate Report Spreadsheet, candidate folder), producing reports and undertaking analysis for regular reporting, enrolments, invoicing, progress reports, official notification letters, supervision changes
• Processing of research candidate applications for evaluation and admission
• Initiating and implementing process improvement of Standard Operating Procedures (SOPs) relating to research candidates, their supervision and enrolments
• Organising and providing executive support for meetings and events (e.g. R&HDC, Ethics Committees, Research Proposal Assessment Panels, Annual Candidate conference and Research Admissions Committee)
• Coordinating research candidate invoices and ensuring financial records are up to date
• Maintaining the research database and ensuring records are up to date
• Coordinating the research candidate academic materials, timetabling of subjects and planning
• research workshops
• Providing administrative support for research candidates to the Associate Dean Research, Research Discipline Lead and Research Coordinator
• Provide committee administrative support for the Ethics Committee Chair and Ethics Coordinator
• Respond to email enquiries in a timely manner
• Undertake other tasks as required by the Director of Academic Operations.

About you:

• Experience with performing administration tasks in a higher education environment
• Experience with student systems including Moodle (desirable)
• Customer service-oriented with a professional and proactive approach.
• Ability to work autonomously with minimal supervision, multi-task, and meet deadlines.
• Strong communication, drafting, and editing skills, attention to detail, and accuracy in reporting and documentation.
• Experience in providing executive support and document preparation.
• Experience with performing administration tasks in a higher education environment, working with student systems and Moodle is desirable.

AIB is an equal opportunity employer who prides themselves on fostering a diverse and inclusive workplace. We encourage everyone of all ages, genders and backgrounds to apply. Candidates with a disability or requiring adjustments will be provided with additional support.

If this position sounds like you, please submit your application through ‘apply’ with a copy of your CV and a short cover letter detailing why you think this position is the one for you!

If you have any questions in relation to this position, please contact us at

Applications close: Monday 27 May

We reserve the right to close applications earlier should the perfect candidate be found so we encourage you to apply early.