Administration Manager - Part-Time

Lewis Wanstall & Associates provides organisations within the community services sector consultancy services in a variety of areas including Workplace, CIMS and Reportable Conduct Investigations, Root Cause Analysis, Organisational Reviews and more.

We are currently seeking experienced Administrator to join our team.

This unique role blends administrative support, to our Director and Investigators, with team management skills, overseeing the output and performance of our Transcribing Team. 

Duties will include: 

• Project Administration including:
  • Updating and upkeep of project files 
  • Updating and upkeep of our project management system
  • Coordinating meetings with agencies
• Management of the transcribing team including:
  • Managing the workflow of interviews for transcribing
  • Allocation of transcriptions to team
  • Quality assurances processes to ensure standard of work
  • Undertaking direct transcriptions where required
  • Monitoring timeliness of workflow
• Providing administrative support to Director and Investigative Team
• Planning and organising events
• Maintaining the website
• Booking interviews and making travel arrangements
• Reconciling financials
• Invoicing 
• Assist in onboarding new employees
  • Including training on systems and processes
• Review and maintain employee records
• Maintaining policies and procedures as required
• Other duties as required

The role is part time, approximately 10-15 hours per week with flexibility of days/hours. Experience in administration and office management is a must. Previous team leadership experience is preferable. Strong communication skills, the ability to manage own work and take initiative, as well as strong attention to detail would all be advantageous. 

• Must have or be willing to obtain a valid:
  • Working with Children Check
  • National Police Check 
  • Victorian Drivers License