Administration Officer

Job Description:

• Role title: Administration Officer

• Role type: Max term, Part-time, 24hrs per week (25 March 2026 – 25 September 2026)

• Role grade: Administration Officer level 4, (Year 1-2)

• Department and location:  Heart Lung, St Vincent’s Hospital, Darlinghurst

• Salary: $75,176.80 – 76,897.65 (pro-rata) + super+ salary packaging

Better and fairer care.  Always.

We are St Vincent’s Health Australia, Australia’s largest not-for-profit provider of health and aged care services. 

Founded by The Sisters of Charity in 1857, our +30,000 healthcare superheroes operate public and private hospitals, residential aged care, community and virtual care, and outreach programs. 

About the role

• Welcome and guide patients, families, and visitors as the friendly first point of contact, helping them navigate the clinic and hospital services.

• Support with empathy by providing calm, compassionate assistance to patients and families, resolving issues with initiative and care.

• Own patient records by capturing, updating, and maintaining accurate information in both electronic and paper systems.

• Coordinate clinic operations by booking interpreters, liaising with departments, managing supplies and mail, and keeping clinical teams running smoothly.

• Champion compliance and safety by ensuring all processes meet health, safety, and legislative standards.

About you

• Hold a Certificate III in Health Administration or have equivalent healthcare administration experience.

• Thrive in a team environment, supporting a multi-disciplinary health team to deliver outstanding service.

• Confident communicator, able to engage courteously with patients, colleagues, and people from diverse backgrounds.

• Experienced in Health Information Systems, patient administration, Medicare billing, and common office software (Word, Excel, email, databases).

• Highly organised and proactive, with strong problem-solving skills and the ability to manage competing priorities.

Why work at St Vincent’s?

• Join us on our mission to provide care to all, including the most at-risk people in our community

• Discounted access to many gyms for you and your family with Fitness Passport

• Access to discounted private health insurance with Medibank

• Access to a government salary sacrifice program.  Make a proportion of your salary tax-free

• Committed to financial support for educational development, scholarship programs, paid study leave

About the hospital

In this role you will be based at St Vincent’s hospital, Darlinghurst.

• A busy inner-city hospital in a beautiful location

• Surrounded by great cafes, galleries and theatres, parks, nightlife, and nearby glorious beaches

• A place of expert clinical care for at-risk people

• Closely partnered with universities & affiliated research institutes, many of which are located on-campus

• Centres of excellence include heart & lung transplantation, bone marrow transplantation, cardiology, cancer care, AIDS/HIV, respiratory medicine, mental health, homeless health, drug & alcohol services, and correctional health 

Sponsorship / work rights for Australia

Please note, visa sponsorship is not available for this position. For this role you must be an Australian or New Zealand citizen or have an Australia visa that grants you the work rights necessary for the role.

Pre-employment checks

Your employment is conditional upon the completion of all role-required pre-employment checks, including relevant immunisations.

Equal opportunity

We celebrate diversity & inclusion and are committed to equal employment opportunity for everyone.

As part of our commitment to reconciliation we encourage Aboriginal and Torres Strait Islander peoples to apply and join us in delivering care that heals body, mind, spirit and community.

How to apply

The closing date for applications is 27 February 2026

Please submit your resume and a brief cover letter highlighting how your interest, skills, and experience align with each of the things listed in the About You section of this job advert. 

Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.

Respectfully, this role is not open to recruitment agencies.

Reconciliation Action Plan:

At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.

For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at [email protected]

View Reconciliation Action Plan

Code of Conduct:

View Code of Conduct