Administration Officer - Middle School - Start Immediately - Part-Time

The Position

Scotch College is seeking an experienced and dedicated administrator to join the College within the Middle School administration team.

This ongoing part-time, job share position starts in late June and involves working two days per week during term time only. The schedule is Thursday and Friday from 8:00am – 1:00pm. 

About the Role

The Administration Officer – Middle School is the first point of contact for students and parents in the Middle School, also providing administration and secretarial support to the Middle School Leadership team and the Personal Assistant to the Head of Middle School. This includes:

• Provide a polite, professional point of contact for staff, students, parents and visitors
• Answering incoming calls promptly
• Respond promptly to questions and requests, including via phone, letter, e-mail or in person, providing support and assistance as required
• Develop/maintain an up-to-date filing system, utilising the appropriate database
• Respond to general enquiries 
• Taking messages and announce calls to relevant staff before transferring
• Record Middle School student attendance and absences and follow up accordingly
• Prepare attendance reports as required i.e., evacuation, extended absences

A full job description is available on our website: https://www.scotch.wa.edu.au/employment/working-at-scotch. 

About You

Applications are invited from friendly and energetic candidates with experience in a reception or administration role in addition to the following:

• Outstanding communication and interpersonal skills
• Strong customer focus (internal and external)
• Excellent organisational and time-management skills, with the ability to prioritise tasks effectively
• Excellent Microsoft Office and written communication skills
• Strong interpersonal skills and an excellent manner in dealing with all members of the College community
• Ability to work both autonomously and as a part of the College administration team

Benefits

At Scotch our staff enjoy

• free onsite parking
• up to six gifted leave days per annum
• a supportive team environment
• excellent resources
• career enhancing professional development

Our employee value proposition highlights our commitment to our staff though our sense of community and our workplace culture, environment, benefits, and opportunities.

About Scotch

Scotch College Western Australia is one of Australia’s leading independent schools, with a 125-year-old history of academic excellence. Nestled in leafy Swanbourne on 22 spacious hectares, the College caters for 1500 students in Pre-Kindergarten to Year 12, including over 120 boarders from across the world. 

We are an International Baccalaureate (IB) World School that offers a learning programme based on the Western Australian and Australian Curriculum and a choice in Years 11 & 12 of three pathways: WACE, VET or IB Diploma. 

Scotch College weaves longstanding traditions and Christian values with contemporary education to foster global citizens. We are well-known for our incredible breadth of education and our supportive community. 

We believe in lifelong learning and offer all staff boundless opportunities to build new skills and develop their career. Each day at work, you will access advanced technologies, work within state-of-the-art facilities, and collaborate with staff who are leaders in their areas of expertise. 

Discover our abundant staff benefits at https://www.scotch.wa.edu.au/employment/working-at-scotch. 

Application Information

The successful candidate will be required to provide evidence of a current Working with Children Check (WWCC) or be willing to apply for one and a National Police Clearance.

Scotch College takes child protection seriously. All candidates for roles at Scotch College are subject to screening and assessment against child safety standards as part of the recruitment process.

Applications should be submitted via SEEK website, including a cover letter addressed to the Headmaster and your current resume. Cover letters should be a maximum of one page addressing why you would like to work as a Administration Assistant – Middle School at Scotch College and what you would bring to the role. 

Further information can be found on the Scotch College website: www.scotch.wa.edu.au/view/employment

Applications close – 9am, Tuesday, 4 June 2024. 

Early applications are encouraged.  Scotch College reserve the right to commence interviews prior to the closing date.

Enquiries regarding application process 

Emma Kinsey, People & Culture Advisor

Tel: 9460 6653 Email: [email protected]

Enquiries regarding expectations and conditions of the position

Lynn Murray, Personal Assistant to the Head of Middle School

Tel: 9460 6967 Email: [email protected]