Administrative Assistant - Rewarding Work - Part-Time

Established in 1882, Kincoppal-Rose Bay, School of the Sacred Heart is an Independent Catholic Day and Boarding School (ELC-12) located in Sydney's eastern suburbs.

We are now inviting applications for a Permanent Part-time Administrative Assistant commencing as soon as possible. Be part of the diverse and friendly team of teachers and support staff at our iconic harbourside campus, where you will be engaged to undertake a range of administrative tasks for the Director of Teaching and Learning & Director of Students. 

The role:

• Part-time position. Hours and days are flexible (i.e. 4 days a week, 5 days a week working shorter hours)
•  Work only during school term time (38 weeks a year), plus about 15 days during the school break 
• Manage diary commitments which include scheduling of meetings and coordination of calendar
• Create and manage documents such as agendas, minutes, newsletter items
• Manage internal and external communications from both offices 
• Manage information and databases related to roles, including data entry 
• Provide logistical support and work in collaboration with other teams to plan and coordinate other internal and external programs and events 
• Complete desktop research and follow up action items 
• Undertake other duties as required 

The ideal candidate:

• Demonstrated experience in an executive assistant and/or administrative role
• Demonstrated experience working with databases 
• Demonstrated working knowledge of MS Office suite
• Committed to the objectives, vision, and ethos of Sacred Heart Education 
• Highly organised, and has the ability to prioritize with limited direction
• Excellent written and verbal communication skills 
• Understands the importance of confidentiality and sensitivity
• Excellent interpersonal skills 
• Confident in making suggestions for process improvement   

Our ‘Culture Statement’:

Working at KRB means…

• Listening to the voice of the whole community, and using the voice that is given to us;
• Respecting the individual, embracing the human, and creating the space to look within;
• Letting each other do their very best, through being the best that we can be;
• Celebrating our past, discerning our present, and joyfully anticipating our future.

Amongst other employee benefits, Kincoppal – Rose Bay School offers:

• ‘above-agreement’ rates of pay
• 17.5% leave loading.
• a free staff shuttle service to and from Edgecliff station.
• an array of culture-focused well-being and social initiatives e.g. Personal Training, Book Club, complimentary pool and gym access, Mental Health Awareness seminars
• a fantastic daily menu of lunches for a nominal fee
• discounted tuition fees for children of permanent employees.
• various salary sacrificing options

To learn more about life at our School, visit our page on LinkedIn and our Website.

To express your interest in this position, apply using the link provided as soon as possible but no later than 2 June 2024.  

All applications should include:

• An updated CV

Please note:

• only shortlisted candidates will be contacted
• direct applicants only - no Agency referrals at this time
• we will interview immediately for this role, so if you wish to apply, please do so as soon as practicable

In accordance with Child Protection legislation all people seeking child-related employment are required to complete a Working with Children Check clearance prior to employment. 

All employees of KRB are also required to be vaccinated against Covid-19.