Events Coordinator

About The Team

The Harry Butler Institute (HBI) is one of four Murdoch University research institutes delivering practical solutions that balance sustainability principles with economic growth. HBI is a world-class group of researchers, with strong links to government, business and the community, and aim to make a difference in addressing research challenges that will influence scientific endeavour.

Your New Role!  

Reporting to the Communications Manager, the Events Coordinator supports the delivery of university academic conferences; including administration and implementation of effective events and activities that enhance the reputation of the University and support recruitment and retention objectives.

Your key responsibilities will include –

• Administer effective relationships with event partners such as community groups, corporates, and professional associations.
• Contribute to improving the University events function, working with key stakeholders to analyse performance and identifying new ways of engaging with key audiences through events.
• Provide administrative support to all aspects of allocated events, including invitations, order of proceedings, logistical requirements, catering, protocols, follow-up and acquittal.
• Ensure events are consistent with the University’s brand positioning and strategic direction.
• Work closely with senior stakeholders to ensure all events with high profile attendees are coordinated to an exemplary standard.
• Maintain high levels of awareness among university colleagues of all events taking place on campus.
• Develop and update content for all events related activities and advice on the University/Conference website.
• Ensure an integrated and streamlined approach to event delivery; working closely with Marketing and Professional Conference Organisers across all aspects.
• Provide administration support to production schedules throughout planning, development and implementation stages.

Please refer to the Position Description for further details.

What We Offer You!

This Fixed Term (ending 31/12/26) | Part time (22.5 hours per week) attracts a remuneration of $80,000 – $89,000 (pro rata) plus 17% employer superannuation contributions.   

You’ll join a dynamic and talented team where diversity and innovation thrive. Our Silver-tier status in the Australian Workplace Equality Index (AWEI), awarded in 2025, reflects our commitment to LGBTIQA+ inclusion, equity, and creating a safe, welcoming environment for all. We strive to be the university of choice for First Nations peoples, honouring Indigenous knowledge. Sustainability is central to our community and guided by clear, confident leadership, we are working toward an ambitious future with goals of net zero emissions and zero waste by 2030.

As well as the flexibility to maintain a work life balance, our staff enjoy a vibrant, natural campus with world-class facilities, along with a variety of benefits, including:

• Enjoy a 2% salary increase under the Enterprise Agreement, effective July 2026
• Flexible work arrangements
• Cultural Load and allowance - providing up to $8,944 per year to First Nations employees who are contributing cultural knowledge and perspectives beyond the scope of their role
• Indigenous Language Allowance
• Salary packaging options – such as purchasing leave, gym membership, car parking permit
• Employee Assistance Program
• On-campus services and facilities, such as a Childcare Centre, Gym, Vet Hospital, and Chiropractic Clinic

For further information, check out our benefits and services page!

Join us!

Please apply online via the Apply Now button, along with submitting the following documents to support your application -

• A cover letter including a statement addressing the selection criteria (with reference to the Position Description)
• Your most recent resume (CV)

What you’ll bring to the role:

• Completion of tertiary qualification in a relevant field or minimum 2 years’ relevant experience in administration.
• Experience in administration of a variety of small to large scale events, some of which involve high-profile activities and/or individuals.
• Customer service experience.
• High level of computer literacy and proficiency in the production of high-level work using software such as Microsoft Office applications and specified university software programs, including Microsoft Teams and SharePoint.
• Current “C” Class driver’s license.
• Ability to work outside of normal office hours when required.
• Ability to set up and pack down event equipment, which may involve occasional manual handling and lifting of items up to 15kgs.

Applicants should refer to the Position Description for further details on the work requirements, duties, skills and experience required for this role. Applications sent by post or email will not be accepted.

Please note visa sponsorship is not available for this position. Applicants are expected to have current and valid work rights in Australia.

Please see the Applicant Guide for more information. Applicants who have support or access requirements, are encouraged to advise this at the time of their application, to ensure appropriate assistance is provided throughout the recruitment process.

Contact Us

For enquiries about the opportunity on offer please reach out to Katherine Sambrooks, Communications Manager [email protected] and quote JR104772 as the reference.

Applications Close on 12/02/2026 (11:59pm AWST)

The University reserves the right to withdraw this advertisement at any time.

Murdoch University acknowledges the different perspectives, skills and experience that people from different backgrounds bring to strengthen its workforce. Murdoch University is committed to enhancing diversity in all its forms and strongly encourages suitably qualified candidates from Aboriginal and/or Torres Strait Islander peoples, women, people with disability, people of CaLD background and people of diverse genders to apply for this important position.

Murdoch University values workplace diversity, promotes inclusion, and strongly encourages applications from Aboriginal and Torres Strait Islanders, women, and individuals with disability. Applicants who have support or access requirements, are encouraged to advise this at the time of their application, to ensure appropriate assistance is provided throughout the recruitment process.