Events Officer and Teddy Bear Hospital Coordinator

Role type: Fixed term for two years, 0.4 FTE
Faculty: Faculty of Medicine, Dentistry, and Health Sciences
Department/ School: Department of Paediatrics
Salary: UoM 4 $80,400 to $85,328 p.a. (pro rata) plus 17% super 

• Collaborate with senior leaders/ Manage diverse stakeholder relationships/ Enhance event planning expertise.
• Apply now to become the Events Officer and drive the success of high-profile paediatric events!

• Investing in you - benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.  

The University of Melbourne  
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website. 

Your next career opportunity  

As an Events Officer, you will be the first point of contact for all event-planning activities within the Department of Paediatrics. You will have the opportunity to collaborate with senior leaders and coordinators, bringing your problem-solving skills and resource management expertise to deliver exceptional experiences for stakeholders and visitors. Your role will be pivotal in liaising with a diverse range of stakeholders, ensuring high-level customer service and professionalism. This role will require flexibility to work outside of standard business hours at various times throughout the year.

Your responsibilities will include:  

• Coordinate and Deliver Events: Support the Department Coordinator and team leaders in organising programs like Teddy Bear Hospital and Paediatric Academy workshops.
• Manage Event Logistics: Prepare materials, liaise with service providers, and ensure smooth event operations.
• Provide Stakeholder Support: Respond to enquiries, process registrations, and maintain accurate records.
• Evaluate and Improve Events: Participate in review processes and provide recommendations to enhance future events.

You may be a great fit if:  

You will bring a collaborative working style, exceptional communication skills, and demonstrated experience in event coordination and customer service.

You may also:  

• Have completed a diploma or certificate level qualification with relevant experience.
• Demonstrate experience in administrative support and event coordination.
• Be proficient in Microsoft Office and Zoom, with attention to detail and accuracy.
• Have experience in social media content creation, particularly LinkedIn and Instagram.

What we offer you!  
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment, including:  

• Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being  

• Progressive, considerate leave provisions to empower your work-life balance  

• Salary packaging and access to a range of discounted services including Bupa health insurance  

• Health and well-being services including a leading Employee Assistance Program  

For more information check out our benefits page!  

Your new team – Department of Paediatrics

https://medicine.unimelb.edu.au/school-structure/paediatrics

The Department of Paediatrics is the flagship representative of the University’s partnership with the Royal Children’s Hospital and is co-located with the hospital on Flemington Road, Parkville. 

The Department of Paediatrics is a large department within the School of Medicine. The Department has responsibility for the Child & Adolescent Health component of the Doctor of Medicine course of the School.  There are 90 academic and professional staff, 488 honorary academic staff, and more than 150 students who are enrolled to pursue research degrees from Honours, Masters and PhD.  Approximately 220 students rotate throughout the year undertaking the CAH clinical studies, and a further 60 students undertake research in the MD Research Project component of the MD course.   In 2021, the total research income for the Department was over $5.86 million (with a further $46 million directed via our research partner Murdoch Children’s Research Institute (MCRI), and members of the Department published 1126 peer-reviewed publications in 2022.

Be Yourself  
The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. We believe the diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb. 

We're committed to a barrier-free recruitment process and ongoing workplace support, providing reasonable adjustments throughout. We warmly encourage applications from people with disabilities. For assistance, please contact Kim Groizard on +61 3 9035 3218 or at [email protected] (subject: 'Recruitment Adjustments'). Contact details for other enquiries are located at the bottom of this page. 

Find more information for applicants requiring reasonable adjustments. 

Aboriginal and Torres Strait Islander Applicants  
We aspire to be the University of choice for Indigenous Australians. Our Indigenous strategy, Murmuk Djerring outlines our investment and support for Aboriginal and Torres Strait Islander staff and students.  
Indigenous applicants are encouraged to connect with our Indigenous Employment & Development team at [email protected] for further information and support.    

Please note: This role requires current valid work rights for Australia. Visa sponsorship is not available. 

A Working with Children Check (WWCC) is required for all positions. If successful, we'll guide you through the WWCC application process during onboarding and reimburse the cost. 

 
Join Us and unlock your career potential!  
If this role is right for you, please apply with the following documents:  

• Resume  

• Cover Letter outlining your interest and experience  

Learn more about the application process, including tips and FAQs. 

For recruitment queries, email Kate Vasconcelos at [email protected]. Include the Position Number and Job Title in the subject line. Please do not send applications to this email address. 

For job-specific queries, refer to the contact details in the Position Description. 

Applications close: 1ST February AT 11.55PM Melbourne time

Position Description: JR-007426 Events Officer and Teddy Bear Hospital Coordinator PD.pdf