HR/Office Administrator - Generous Compensation - Part-Time

HR / Office Administrator

• Part- time, permanent | 4 days a week | Based in Stepney (5069)
• A supportive team environment | Opportunities for development and growth
• Free on-site car parking | Flexible work arrangements | Modern new facility

About sportsmed

From our origins as a centre of excellence in sports injuries to our position now as a world-leading healthcare provider, we’ve grown to now specialise in the prevention, treatment and recovery of bone, joint, muscle, ligament, tendon, nerve and arthritis issues, treating patients from all over Australia.

Our Stepney Healthcare Hub offers patients a one-stop facility where they can be diagnosed, treated and managed in one central location. This includes an Orthopaedic clinic, Sports Doctors and GPs, Physiotherapy, Podiatry, Massage, Exercise Physiology, Diet and Nutrition, Psychology, Gym, Clinical Pilates and a Weekend Injury Clinic.

About the Role

The HR/Office Administrator at sportsmed Orthopaedic holds a pivotal role in maintaining the seamless operation of administrative functions within the Orthopaedic clinic. Reporting directly to the Business Manager, this position demands a proactive individual capable of efficiently handling HR administrative tasks and office management duties. Operating as a permanent part-time position4 days a week, the HR/ Office Administrator collaborates closely with the Business Manager, Reception Team Leader, and Finance Team to bolster the overall efficiency of the sportsmed Orthopaedic clinic.

Other key responsibilities include:

• Support talent acquisition efforts by posting job ads, coordinating pre-employment checks, conducting reference checks, and collecting and verifying certifications.
• Oversee the entire employment journey, from drafting contracts to monitoring probationary periods and archiving termination/exit documents.
• Assist with routine job paperwork, such as contract amendments and status updates, while maintaining close collaboration with our payroll team.
• Update employee details on files, maintain employee database and order uniforms.
• Assist in the implementation of HR and Workplace Health and Safety policies, contributing to a safe and compliant work environment.
•  Coordinate meetings efficiently, from agenda preparation to documenting minutes and action points.

About you 

With a strong foundation in HR administration, you bring highly developed organizational skills, seamlessly managing tasks with precision and finesse. Your exceptional verbal and written communication skills allow you to engage stakeholders at all levels effortlessly. With a self-motivated, enthusiastic work ethic, you excel in prioritizing workloads and multitasking effectively. Previous knowledge and extensive experience working in an HR admin space further enrich your qualifications for this role.

Essential skills and qualities include:

• Previous experience in HR Admin or recruitment.
• Highly developed administrative and organisational skills.
• Attention to detail, accuracy, and professional document presentation.
• Demonstrated ability to undertake several projects concurrently, maintain work quality and be flexible and adaptable in approach to multiple requests.
• Proficient in the use of the MS- suite to produce high quality documents and presentation materials.
• Effective professional communication skills, including well-honed tact, diplomacy, privacy, confidentiality, and discretion.

Special requirements:

Hold a valid Working with Children (WWCC) or willingness to apply prior to a formal offer of employment with Sportsmed.

What’s in it for you? 

• Modern, well equipped working facilities
• Staff recognition and rewards program
• Access to employee assistance programs
• A friendly dynamic team in supportive flexible work conditions
• Free on-site car parking

How to Apply

To apply for this position please submit your resume and cover letter outlining your suitability for this role via SEEK.

Applications close 5.00 pm Monday 13th May 2024.

sportsmed is committed to building and maintaining a diverse and inclusive workplace. We have a strong culture of inclusivity and we encourage and welcome applications from Aboriginal and Torres Strait Islander People.