Medical Secretary Part-time - Hiring Urgently

Do you enjoy coordinating surgical bookings for a busy surgeon?

Brand new Medical Secretary role – job share position

One of our wonderful full time staff members are leaving. To continue to provide an efficient service to our patients in our practice, we decided to change our fulltime role into a job share role creating two positions:

• Medical Secretary (surgical bookings) 3 days per week 
• Medical Secretary (clinic) 3 days per week

Benefits:

• Part-time 3 days per week Wednesday to Friday 9am-5.30pm
• Medical Secretary role focusing on coordinating surgical procedures, bookings and surgical billing
• Dynamic surgical practice focusing on a high level of patient service and care
• Great team of 3 administration staff supporting each other

The Practice

We are a highly regarded orthopaedic practice located at Newtown.

Our practice specialises in hip and knee surgery, orthopaedic trauma, in addition to bone and soft tissue tumours.   

Working with our practice, you will be a part of a professional and very caring practice that excels in the forefront of this unique patient population, as well as provides a high level of patient care.

Our practice is committed to strong work ethics and values and is seeking an experienced Medical Secretary that can be an ambassador of these ethics.  

The practice consists of a Practice Manager and two part time Medical Secretaries. The medical software used is Genie software. 

The Role

The main function of your role is to focus on coordinating the process in relation to patient surgical procedures.  From preparing the initial estimate, compiling admission paperwork through to surgical billing, coordinating theatre lists and liaising with the patient and the hospitals. 

As this is job share role, team collaboration and excellent communication skills are very important in liaising with the fulltime Practice Manager and with the other Medical Secretary (who will work Monday to Wednesday) to ensure a smooth and effective patient journey and patient administration. 

Some degree of flexibility will be required to provide coverage when other administrative team members are sick or on annual leave. 

The duties and responsibilities are:-

• Efficient management of all patient data, appointments, procedures, clinical files, correspondence and accounts
• Attend to patient telephone calls and emails 
• Prepare initial surgical estimates and invoices for procedures
• Schedule surgical procedures
• Coordinate surgery admission and hospital paperwork
• Coordinate additional tests with pathology and imaging practices
• Liaise with and maintain excellent working relationships with other medical disciplines and the hospitals
• Other administration duties as directed by the Practice Manager

The ideal candidate will have the following attributes:-

• Previous experience as a Medical Secretary working for a specialist is essential 
• Knowledge of Genie software is highly regarded
• Warm, compassionate and caring manner towards patients
• Initiative and a pro-active attitude
• Ability to work in a fast-paced environment and work well under pressure
• Excellent organisational, time management and communication skills
• High level of attention to detail and accuracy is essential
• A problem solver who can think outside the square
• Excellent people skills to relate well to patients, staff and health care professionals
• Enjoy working in a team environment
• Proficient skills in the use of Microsoft applications (in particular, Outlook and Excel)

To apply for this position, please email your resume to Bernadette Beach [email protected] quoting Medical Secretary Surgical - Newtown.  

For telephone enquiries, please phone Bernadette on 0414 943 541