Office Coordinator / Corporate Receptionist - Rewarding Work - Part-Time

Do you thrive in a fast-paced environment and enjoy keeping things organised? Are you a natural communicator with a knack for problem-solving? If so, then this Office Coordinator / Corporate Receptionist role at State Swim might be perfect for you. Come and join us and make an impact in educating and unlocking the potential in every swimmer!

In this multifaceted role, you will be the first point of contact for corporate office visitors and callers, ensuring a professional and welcoming experience. You will also provide essential administrative support, office coordination, and assistance to executive team members.

Responsibilities:

• Administrative Support:
  • Manage company calendar and schedule meetings for staff.
  • Provide comprehensive administrative support to executives and/or departments.
  • Prepare presentations, reports, and other business documents.
  • Maintain accurate filing systems (physical and digital).
  • Manage office supplies and equipment inventory.
• Reception and Communication:
  • Answer and direct phone calls efficiently.
  • Process and manage incoming and outgoing mail and correspondence.
  • Manage and update company intranet content.
• Office Coordination and Management:
  • Coordinate office logistics, including maintenance requests and vendor relations.
  • Oversee travel arrangements for staff (booking flights, hotels, etc.).
  • Manage and maintain office space (furniture, equipment, cleanliness).
  • Assist with project coordination and implementation.
• Event Coordination:
  • Plan and coordinate internal and external events (meetings, conferences, social gatherings).
  • Manage event logistics such as catering, audio/visual equipment, and attendee RSVPs.
  • Prepare post-event reports and follow-up with attendees.
• Office & Workplace Culture:
  • Assist with onboarding and orientation for new hires.
  • Foster a positive and professional work environment.
  • Maintain office supplies and equipment inventory.
• Executive Assistant Support:
  • Provide direct administrative support to CEO (e.g., coordinate meetings, presentations, travel arrangements).
  • Anticipate and address executive needs proactively.
  • Maintain confidentiality and discretion in all tasks.

Qualifications:

• Relevant Degree/Diploma/Experience in Business Administration, Office Administration, or a related field.
• Proven experience in an administrative role.
• Excellent communication, interpersonal, and organisational skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong attention to detail and ability to prioritise multiple tasks.
• Ability to work independently and as part of a team.
• Positive and professional demeanour.

State Swim is a private company established over 50 years ago. With a network of 16 schools across Western Australia, Victoria, South Australia and Singapore, State Swim teaches thousands of individuals everyday. 

We offer a competitive salary package, and a chance to work in a dynamic and supportive environment. We are open to candidates seeking either full time or part time (4 days a week) opportunities. If you're a highly motivated and organised individual with a passion for exceeding expectations, we encourage you to apply and join us on our mission of ensuring everybody is safe and confident in the water!