Executive Assistant for a Managed Security Services and Cyber Risk Solutions Company in Australia (H

• Manage and maintain the founder’s calendar across multiple time zones, scheduling meetings efficiently and preventing conflicts.

• Provide light project coordination using ClickUp, and potentially Jira in the future, including task creation, follow\-ups, and progress tracking.

• Support invoicing workflows by collecting invoices and processing submissions through Xero using a click\-and\-point approach, without heavy bookkeeping responsibilities.

• Track partnerships, resellers, and key business relationships, managing follow\-ups and essential communications on behalf of the founder.

• Coordinate website and brand refresh activities by liaising with freelance contractors and ensuring milestones and deliverables remain on schedule. '

• Organize and maintain documents and files within Google Workspace, ensuring clear version control and easy access to information.

"}},{"fieldLabel":"Must Haves","uitype":110,"value":"• Prior experience as an EA/Executive Assistant, Operations Assistant, or Project Coordination VA (startup or tech environment preferred)
• Strong written English and confident stakeholder communication (able to follow up professionally and persistently)
• Comfortable working in fast\-paced environments with shifting priorities; highly organised and deadline\-aware
• Experience with or willingness to learn project management and ticketing platforms like Asana, ClickUp and Jira.
• Experience using Xero (or similar accounting platform) for invoice processing and basic finance admin
• Excellent time\-zone awareness and scheduling ability across AU / Europe / US time zones
• Only open to Filipinos currently residing in the Philippines"},{"fieldLabel":"Nice to Haves","uitype":110,"value":"• Tech\-savvy, proactive, and anticipation\-oriented (thinks one step ahead)
• Pleasant, professional, and able to keep pace with a high\-output founder"},{"fieldLabel":"Home Office Requirements","uitype":110,"value":"Please only apply for this role if you have the following home office requirements:
· Perfectly working headset and webcam
· Stable internet connection of at least 25 Mbps ~ 50 Mbps
· Up to date computer system with a minimum of Windows 10 or later and macOS Monterey (12.0) or later
· Quiet room with no distractions or background noises
· A backup plan if the power goes out or if your internet connection becomes unstable during your shift

Only applicants meeting the strict criteria above will be contacted."},{"fieldLabel":"Connect With Us","uitype":110,"value":"https://virtualcoworker.com.ph
https://virtualcoworker.com/our\-culture
https://www.facebook.com/virtualcoworker
https://www.linkedin.com/company/virtual\-coworker"}],"isMobile":false,"iframe":"true","jobType":"Part time","applyName":"Apply Now!","zsoid":"8208015","FontFamily":"Arial, Helvetica, sans\-serif","jobOtherDetails":[{"fieldLabel":"Job Category","uitype":2,"value":"Virtual Assistant"},{"fieldLabel":"Work Schedule","uitype":1,"value":"4 days per week; 9:00 AM to 3:00 PM Australian Central Standard Time (7:30 AM – 1:30 PM Philippine Time)"},{"fieldLabel":"Hours Per Day","uitype":2,"value":"Part Time – 4 hours per day"},{"fieldLabel":"Industry","uitype":2,"value":"Technology"},{"fieldLabel":"Client Location","uitype":2,"value":"Australia"},{"fieldLabel":"Work Location","uitype":1,"value":"Home Based \- Philippines"},{"fieldLabel":"City","uitype":1,"value":"Darwin"},{"fieldLabel":"State/Province","uitype":1,"value":"Northwest Territories"},{"fieldLabel":"Zip/Postal Code","uitype":1,"value":"0800"}],"headerName":"Executive Assistant for a Managed Security Services and Cyber Risk Solutions Company in Australia (Home Based Part Time)","widgetId":"147741000000390320","isJobBoard":"false","userId":"147741000000027001","attachArr":[],"customTemplate":"3","isCandidateLoginEnabled":true,"jobId":"147741000070031025","FontSize":"12","location":"Darwin","embedsource":"CareerSite","logoId":"idwop0ece2fcac21a443ba16938fb832bdc3b"}